Portal for

PhD contact

Who, where and how? This page can help you find the right person or department to answer PhD-related questions and offer the information you need.

The latest information on programmes and workshops

Central PhD Office

Doctoral Schools and the basis of your programme

Doctoral Schools

Faculty regulations and specialised advice

Faculty representatives

Social networks

Meet with your colleagues, stay up to date, discover what the PhD life has to offer and don't forget to have fun!

PhD networks

Additional information

Departments that can help with paperwork, research, complaints and other PhD-related matters.

Further support

The Central PhD Office

The Central PhD Office is the primary source of general guidance and latest information for any PhD student at the VUB.

Find us in Campus Etterbeek, building M, room 4M423, or contact us by phone or e-mail. We can guide you through the general PhD procedures, events and funding methods, according to your needs.

  • For questions specific to a certain field of study, students should refer to their supervisors.
  • The Central PhD Office does not receive applications of prospective PhD students. Please consult the page on application procedures.
Administration Coordinator Doctoral Training Programme & Doctoral Schools
Ms. Nele Van Schelvergem Ms. Hannelore de Grande Ms. Mimi Deprez
+32 2 629 16 53 +32 2 629 16 53 +32 2 629 21 41
doctoral.schools@vub.be Hannelore.De.Grande@vub.be phd@vub.be

Doctoral Schools

Doctoral schools comprise several faculties. They overlook the Doctoral Training Programmes and the Doctoral School grants.

Doctoral School of Human Sciences
Prof. Dr. Karen Francois

+32 2 629 27 84

Campus Etterbeek
Room 5B.425
Doctoral School of Natural Sciences and (Bioscience) Engineering
Prof. Dr. Gerd Vandersteen

02 629 29 44

Campus Etterbeek
Room 6K430
Doctoral School of Life Sciences and Medicine
Prof. Dr. Leo Van Grunsven

+32 2 477 44 07

Campus Jette
Room D022

PhD faculty representatives

Faculty representatives have knowledge on faculty regulations and events. After your supervisor, they are the ones to ask for help concerning your PhD trajectory.

Role of the faculties

Since PhD research is highly specialised, faculties are responsible for the grading and evaluation process. Students should be aware of each faculty's PhD regulations.

The Faculty Council reviews PhD applications and decides on admissions. They also set up the PhD Progress Monitoring Commission, who will monitor the progress of all PhD research in the faculty. The commissions evaluate the annual progress of the doctoral students in their faculties and deliver positive or negative verdicts for re-enrolment.

After the dissertation is handed in, The Faculty Council sets up the examination jury and organises the private and public PhD defences. Faculties are also responsible for the delivery of the degrees.

Contact details

Faculty of Arts & Philosophy


Faculty of Law & Criminology


Faculty of Economic and Social Sciences & Solvay Business School


Faculty of Psychology & Educational Sciences


Faculty of Science & Bioscience Engineering


Faculty of Medicine & Pharmacy


Faculty of Engineering


Faculty of Physical Education & Physiotherapy

Researchers, unite!

Whether you want to talk about your research, meet with your colleagues or discover fun activities, you are welcome in our PhD networks!

You can find our Social Networks also on Social Media


Facebookpage: Central PhD Office VUB (@PhD.VUB)

Facebookgroup: VUB PhD Community


DoctoralSchoolsVUB (@PhD_VUB)


Further help and support

When it comes to particularly specific needs, questions or complaints related to your PhD programme, the following departments might help.

R&D Department

The R&D department is the place to go for questions regarding the administrative aspects of research projects and research grants.

HR Department

If you are an employee of the Vrije Universiteit Brussel, you can contact the HR Department for any questions regarding your status.

  • Tel: +32 2 629 20 02
  • E-mail: onthaaldp@vub.ac.be
  • Address: Campus Etterbeek, Building M, 1st floor

Problems with how your PhD is supervised and evaluated?

PhD ombudsperson

Issues concerning admission, registration or certificates?

Education and Student Administration