Portal for

    (Re-)Enrolment

    Would you like to continue your study programme, e.g. from the first year to the second year of the bachelor Social Sciences? In that case you can re-enroll. Do you want to start the master after having finished the preparatory programme? A continuation programme is taken for a 'new programme' and you must apply for that programme.

    Deadlines for (re-)enrolment

    • 8 October 2017 for the 1st semester
    • 15 February 2018 for the 2nd semester

    Icon for 're-enrollment' in
    the Student SelfService.

    Re-enrolment

    Wait for the e-mail that will be sent to you by the Education and Student Administration after your proclamation. After having received this e-mail:

    1. Go to your Student SelfService
    2. Log in with your NetID
    3. Click the button 're-enrollment'
    4. Indicate the programme you wish to re-enrol in and click 'continue'.
      ! The programme you want to re-enrol in is not indicated in the list? Then you cannot re-enrol in it and you must apply for it (see below at 'enrollment in a new programme')
    5. Indicate your working situation, tick the box 'schrijf mij in (translated: enroll me)' and click 'submit' once.
      ! Would you like to change from day to evening classes (only possible for programmes also being taught in the evening/weekend)? If so, first re-enrol and then fill out the form 'enrollment Working and studying' and hand it in at the Education and Student Administration.

    You are now re-enroled.

    Icon for 'new application' in
    the Student SelfService.

    Enrolment in a new programme

    For a new programme you must apply via the Student SelfService.

    1. Log in with your NetID
    2. Click the button 'new application' 
    3. Go through all the tabs and at 'program selection' choose the programme of your choice.
    4. At 'confirm programme' click the icon for completing in order to send in your application.
    5. Confirm when you are asked if you are sure about submitting

    You will receive a confirmation of submitting your application on screen. You will receive status updates for your application per email in the next (working)days.

    Are you new to the VUB? Welcome!

    Future student at the VUB?

    Via our dedicated pages about applying and enrollment at the Vrije Universteit Brussel you can find all information about how to become a student at the VUB.

    Student card and certificates

    After you have (re-)enroled you will receive a student card and enrolment certificates.

    Home address in Belgium, Netherlands, Germany, France or Luxembourg?

    You will receive your student card and certificates within the next three weeks by post.

    Home address in Belgium, Netherlands, Germany, France or Luxembourg?

    In that case your student card and enrolment certificates will not be sent by post. You must personally come by the front desk of the Education and Student Administration. You can find the contact details and opening hours here.

    Lost your student card? Need an enrollment certificate, study curriculum or proof of payment?


    Request them online and receive them by post


    or stop by the front desk

    Attestation

    Which certificates are being delivered and by which service?

    Public transport

    For buying a subscription for public transport at the student rate you need a registration certificate from the VUB. You will obtain this as follows:

    • current VUB-student: together with your new student card you will receive registration certificates.
      ! Should you urgently need a registration certificate, you can come to the Education and Student Administration for this. Of course you need to be (re)enrolled in order to get a registration certificate.
    • new VUB student: You will receive attestation for public transport (SNCB (train), STIB (metro, tram, bus in Brussels, ect.) during your registration on campus. 
      ! Did your application and registration take place entirely online? You will receive registration certificates together with your student card. ! Should you urgently need a registration certificate, you can come to the Education and Student Administration for this.

    Transcript of records

    A transcript of records will only be available once the Examination Board has been convened, and has discussed your examination results of the second examination period. Your official transcript, including the examination results of each course as well as the proclamation code, can then be downloaded via the Student SelfService.

    ! In January a transcript of records will only be available for students graduating in January.

    If there is no transcript of records available for you yet, but you do need an official transcript of records, please contact your faculty.

    Requesting (extra) attestation

    Are you in need of extra or other certificates? Or did you lose your student card? In the schema below click the certificate you would like to request. On the right it shows how you can request it.

    Tuition fee

    From the time of enrolment (= signing the registration contract online) you owe tuition fee to the VUB.

    Calculation of your tuition fee

    The tuition fee consists of a fixed amount and a variable amount:

    • the fixed amount is a fixed cost which is paid once per academic year
    • the variable amount is a specific amount per ECTS credit in your year programme.

    The tuition fee = the fixed amount + (the variable amount x the number of registered ECTS credits).

    The amount that you will pay for the fixed and the variable amount depends, among other things, on:

    • the programme you enrol in;
    • your nationality (EEA or non-EEA);
    • the number of ECTS credits that you register for;
    • whether or not you are a scholarship student;
    • the type of contract you have: a credit, exam or diploma contract 

    Tuition fees

    • General overview of the tuition fees 2017-2018
    • Overview of the programs with different tuition fees for non-EEA students 2017-2018
    • Overview of the advanced master's programs with a specific tuition fee calculation 2017-2018
    • Overview of the tuition fee calculations for the postgraduate programs 2017-2018

    Example tuition fee calculation

    A non-EEA student who enrols for the Master of Science in Management (incl. the preparatory programme of 18 credits) for 78 ECTS credits will need to pay € 3.400,00 with the calculation as follows: €1450,00 (fixed amount) + €25,00 (variable amount) * 78 ECTS.

    The rules that apply to the tuition fees, can be consulted in the Teaching and examination regulations (see article 64 till 70).

    More about the tuition fee

    Click on the button to have more information about a certain topic.

    MANAGE YOUR PERSONAL DATA

    It is important that your personal information in the Student SelfService is correct. They appear on your diploma and determine how the VUB communicates with you.

    How to manage your personal information in Student SelfService?

    In the Student SelfService, you can view your personal data and also change some data yourself. To view your data, navigate via ‘Personal information’ to the tab 'Personal information'.

    Some data, such as your home address, can not be changed

    A number of data, such as your name, date of birth, nationality and your home address, cannot be modified. If these data are incorrect, you can contact the Education and Student Administration.

    Addresses

    You cannot change your home address (1) yourself. Please contact the Education and Student Administration via e-mail.

    In addition to your home address, you can add another address (e.g. your student's apartment address) to your data. To add an address, click 'Add a new address' (2). You can choose the date from which the new address will apply. Then click 'Save'.

    To edit an address, click 'Edit address' and then 'OK'. 

    Note: your correspondence will always be sent to your home address.

    Telephone numbers

    You can add a telephone number by clicking 'Add telephone number' and then 'Save'. You can also edit an incorrect telephone number or delete a telephone number.

    VUB correspondence will always be sent to your VUB e-mail.

    E-mail addresses

    You can add a personal e-mail address by clicking 'Add e-mail address'. You can edit an e-mail address by directly changing it in the e-mail address column. You can also delete an e-mail address added. Note: VUB correspondence will always be sent to your VUB e-mail. You can easily set a "forward" so that all your university e-mail is automatically forwarded to another address (instructions).

    Emergency contact

    In this tab, you can enter the data for one or more contacts to be contacted in the event of an emergency. To add a new person, click 'Add emergency contact'. If the contact can be reached at your address or has the same telephone number, you can check the box ‘Same address as individual’ or ‘Same telephone as individual’.

    Preferred language

    In addition to your personal data, you can set your preferred language. This will be taken into account, wherever possible, for all communications. However, deviations are possible. You can choose between Dutch or English.

    You can navigate through Main Menu> Self Service> Campus Personal Information> Communication Preferences:

    Select the desired language (Dutch or English) and press 'Save':

    If you have problems managing your personal data, you can contact the Education and Student Administration.

    CHANGING OR TERMINATING YOUR STUDIES

    You can change your study programme, re-enrol for another program or terminate your studies at the VUB. Please keep in mind the deadlines, the necessary steps and the possible consequences.

    Talk about your choice of studies, desired changes or doubts?

    Do you doubt your study choice and are you thinking of doing something else? Please check the reorientation page or contact the VUB Study Guidance.

    Do you experience your study programme as 'too heavy'? Or do you have the idea that you want to include more courses? You can also go for advice at VUB Study Guidance.

    Steps to change and reorientate

    This page directs you to the administrative steps you need to take in order to change your registration.

    Click the buttons below for more information.

    TERMINATING YOUR STUDIES

    When you think about terminating your studies, please advise on the consequences on tuition fees, child allowance and scholarships, and learning account. It is important for your further study career to take the necessary administrative steps on time.

    Consequences on tuition fees

    Reimbursement of (a part of) your tuition fee depends on the amount already paid and the time of termination:

    • Up to and including 30 November:

         Reimbursement of the full tuition fee minus the fixed amount.

    • From 1 December until 15 March (included):

         Reimbursement of the tuition fee paid for second semester courses.

    • As of 16 March:

         The full tuition fee remains due to the VUB.

    Discontinuation of your studies does not release you from your financial obligations to the VUB. The tuition fee due at the time of terminating your studies remains payable and you will need to pay this.

    Consequences on childcare and scholarships

    Quitting your studies may affect your entitlement to childcare benefits and scholarships. Information on the possible consequences can be found on the Centre for Students website. For advice, you can contact the Social Service.

    Consequences on learning account

    Information about the consequences of terminating your learning account can be found on the learning account page. For advice, please contact your learning path counselor.

    Important administrative steps

    Are you stopping your current programme in order to enrol in an other VUB-programme? If yes, have a look at the information here.

    If you completely want to terminate your enrolment at the VUB follow these next steps:

    Termination of enrolment in a programme is no longer possible from 15 May until the end of the academic year (VUB Teaching and Examination Regulations, Article 63 - termination of the programme).

    Contact

    The Education and Student Administration manages the administrative details of VUB students.

    Main number
    +32 2 614 86 92

    Certificates
    +32 2 614 86 86

    Enrolments
    +32 2 614 86 92
    Tuition fees
    +32 2 614 86 88

    Working students
    +32 2 614 86 86
    Visitors address
    Pleinlaan 9 - 1050 Brussels

    Postal address
    Pleinlaan 2 - 1050 Brussels
    OPENING HOURS
    MONDAY TO FRIDAY, 10 AM - 4 PM (6 PM ON THURSDAY)

    E-mail
    studentadministration@vub.ac.be

    Ask your question via

    the online form