logo
Portal for

    A quiet space on campus

    The library too quiet, the restaurant too noisy. Students occasionally need a quiet space on campus to work on a group assignment with fellow students. From 1 week to 1 day in advance you can make online reservations for your informal study activities via Web Room Booking. You can book classrooms in building D on the campus in Etterbeek.

    For informal study activities

    • Group assignments

    • Rehearsing presentations

    • Doing exercises together

    • Discussing papers or projects with supervisors or fellow students

    • Focus groups, interviews, ... which are needed for study projects

    • Small scale meetings in the context of a course

    • ...

    Make an online reservation

    Web Room Booking

    Brussels Health Campus


    In need of a classroom or meeting room on the Brussels Health Campus?

    Faculty secretariat GF

    Conditions and regulations

    Read more

    Events


    Booking a classroom or location for an event

    More info

    Online booking

    Book your classroom or meeting room via Web Room Booking in 8 simple steps.

    Please note that the booking of classrooms is subject to a number of conditions.

    Step 1: Log in

    Go to  http://splus.cumulus.vub.ac.be/Scientia/WebRoomBooking/EVENJR_EN and login with your VUB Net-ID and password.

    Step 2: Select the size of the classroom

    Select the size of the classroom. The number refers to the amount of seats.

    Step 3: Select date

    Select the date. You can book a classroom only 7 days in advance. The available dates are underlined.

    During exam periods and when the VUB is closed (Sundays, holidays, week between Christmas and New Year), there are no classrooms available.

    Step 4: Select time

    Select the start time and the duration of your reservation. The end time will be entered automatically, taking into account the reservation limitations (until 9 PM and until 5.30 PM on Saturday). Click on 'Next'.

    Step 5: Select the classroom

    Select maximum 1 classroom and click on 'Next'.

    A number of data is entered automatically.

    Step 6: Fill in data

    Fill in the missing data.

    Step 7: Accept the conditions

    Read the conditions carefully and select 'Yes'.

    Step 8: Confirmation

    Your reservation for a classroom was confirmed.

    An overview of your reservations can be found via 'My Bookings'

    If your study activity is called off, it is mandatory to cancel your reservation.

    Cancelling your reservations

    If your study activity is called off, it is mandatory to cancel your reservation via Web Room Booking.

    Step 1: Cancelling reservation

    Go to 'My Bookings' and click on 'Cancel' in the right column of the reservation you wish to cancel.

    Step 2: Confirm cancellation

    Confirm the cancellation of your reservation by clicking on 'OK'.

    Step 3: Reservation cancelled

    Your reservation for a classroom is cancelled.

    Conditions

    • Only for informal educational activities in the context of your studies
    • For activities between 8 AM and 9 PM (not possible on Sundays, during exam periods, during the summer holiday and when the VUB is closed)
    • Not available during exam periods and when the VUB is closed (Sundays, holidays, week between Christmas and New Year)
    • Duration of maximum 3 hours
    • Classrooms or meeting rooms can be booked maximum 7 days in advance. It’s not possible to book a classroom or meeting room on the day of the study activity.
    • A student can only book one room at the same time.

    Regulations

    At the start of the study activity

    At the start of the study activity the responsible student – who booked the classroom – checks the condition of the room and the material in the room. In case of problems or damage, the students contact the classroom technicians immediately via 02/629 27 98 or 04 74/88 12 21.

    At the end of the study activity

    At the end of the study activity the students leave the classroom clean and in good condition. They collect their garbage and put the chairs back in their original position – as presented on the picture on the door. When leaving the room, the responsible student – who booked the classroom - checks the room again.

    Disturbance and damage

    We count on our students to use the rooms in a responsible manner and not to cause disturbance or damage. Furthermore, we trust our students to not jeopardize the safety of other students, personnel and/or visitors and to not disturb the daily activities on campus.

    In case of disturbance students will be asked to leave the room immediately. If needed, students can report disturbance to campus security via 02 629 21 76. Please follow the instructions of the responsible or security and take into account that - if needed - they can decide to stop the activity at all times.

    In case of damage, theft, vandalism or in case there is an excessive amount of garbage left in the room, the costs for cleaning, repairs or replacements will be charged to the student who booked the room.

    Cancelling your reservation

    If your study activity is called off, it is mandatory to cancel your reservation via Web Room Booking. If there is no cancellation, the student who booked the room is responsible, irrespective of his or her actual presence.

    Cancellation by the VUB

    In exceptional circumstances classroom reservations can be cancelled by the VUB before the study activity has taken place. The student who booked the room cannot claim compensation.

    Subletting

    Subletting is strictly forbidden.

    Misuse

    Classrooms or meeting rooms can only be booked for informal educational activities in the context of your studies*. Using the rooms for other activities is strictly forbidden.

    *Informal educational activities in the context of your studies, like:

    • Group assignments
    • Rehearsing presentations
    • Doing exercises together
    • Discussing papers or projects with supervisors or fellow students
    • Focus groups, interviews, ... which are needed for study projects
    • Small scale meetings in the context of a course

    Classroom regulations

    Classroom regulations (only in Dutch) apply.

    Note: classroom reservations by students via Web Room Booking is a pilot project. When problems or misuse occur, the project can be cancelled immediately and students will no longer be able to book classrooms or meeting rooms.  

    Classroom regulations (only in Dutch)

    Read more

    Events


    Booking a classroom or location for an event

    More info

    Contact details

    Who to contact in case of problems?

    Classroom technicians


    In case of problems with or damage to the room or the material in the room

    Telephone
    +32 2 629 27 98

    Mobile
    +32 4 74 88 12 21

    ICT Helpdesk


    Suggestions for improving Web Room Booking are welcome via Service Now

    Report a problem with Web Room Booking
    Telephone
    +32 2 629 37 37

    E-mail
    helpdesk@vub.ac.be

    Brussels Health Campus


    In need of a classroom or meeting room on the Brussels Health Campus?

    Faculty secretariat GF

    Events


    Booking a classroom or location for an event

    More info