Regulations and forms

What kind of regulations?

The teaching and examination regulations apply to the following programmes organised by the Vrije Universiteit Brussel:

• Bachelor's programmes
• Master's programmes (including advanced masters)
• Preparatory and bridging programmes
• Postgraduate programmes and the teacher training programme

More detailed information on:

• Deliberation regulations
• Proclamation codes
• Study progress regulations
• Learning account
• Lodging an appeal
• Graduating in January

Disclaimer

The information presented in this section holds no legal validity. The teaching and examination regulations of the current academic year are the only legal source of information on the University's rules. The Vrije Universiteit Brussel cannot be held responsible for incorrect or outdated information on the website.

Important notice

The central PhD regulations and the supplementary faculty regulations are subject to change. Since the regulations are first written in Dutch, it may take some time for them to be translated into English. 

Therefore, only the Dutch versions of the regulations are considered legally binding. Thus, you are advised to check the dates on which the English and Dutch versions were last modified.

Central PhD regulations

• Central PhD regulations (English) (version: 04/02/2019)
• Central PhD regulations (Dutch) (version: 04/02/2019)

Supplementary faculty regulations

• Faculty of Arts and Philosophy - English/Dutch
• Faculty of Engineering - English/Dutch
• Faculty of Psychology and Educational Sciences - English/Dutch
• Faculty of Physical Education and Physiotherapy - English/Dutch
• Faculty of Social Sciences & Solvay Business School - English/Dutch
• Law and Criminology (only in Dutch) (also read these 'Faculty notes to the doctoral programmes' (also only in Dutch))

Other regulations

• Decision regarding the organisation of the Doctoral Training Programme at the Vrije Universiteit Brussel
• Doctoral Schools & Central PhD Office No-show Policy
• Doctoral Schools credit table
• Procedures after obtaining a Doctoral School grant

Administration: enrolment and deregistration

• Requesting certificates and student card

• Enrolment with a credit contract

• Enrolment with an exam contract

• Form for deregistration

• Application registration PhD (only for doctoral candidates who studied at a Flemish university)

• Application enrolment PhD (only for doctoral candidates who studied at a non-Flemish university)

Administration: working students

• Working and studying
• Attendance List Working Students 

Forms per faculty

• Study path
• Exams
• Exemptions
• Master thesis
• Internships
• ...

Find these forms on your faculty website >>>

Social Services

• Special housing procedure

Forms for PhD students

Registration and participation:

• Application for registration PhD - For doctoral candidates who have studied at a non-Flemish university.
• Application for registration PhD - Only for doctoral candidates who have studied at a Flemish university. 
• Registration form regular courses
• Proof of Participation

Joint PhD model agreements:

• VLIR modelovereenkomst voor joint PhD met een Vlaamse overeenkomst - NL
• VLIR template agreement for joint PhD's with Flemish institutions - ENG
• Template for joint PhD's between VUB and ULB
• Template for joint PhD's with non-Flemish institutions

PhD progress reports:

• Arts and Philosophy
• Law and Criminology
• Social Sciences & Solvay Business School
• Psychology and Educational Sciences: online questionnaire via Qualtrics
• Science and Bio-engineering Sciences
• Medicine and Pharmacy
• Engineering
• Physical Education and Physiotherapy
• Doctorate in the Arts progress report (exceeding the competence of a single faculty)
• Doctorate in interdisciplinary studies progress report (exceeding the competence of a single faculty)

Campus life

• Request a VUB student room
• Request a classroom or location for an event (Dutch)
• Request a classroom
• BBQ on campus
• Multimedia and logistics
• Esplanade activities
• Lounge Bar 1050
• Lounge Bar 1090 Basic Fit
• Request student communication
• Project funds

Other forms

• Internship agreement request form