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    Organize an activity for PhD researchers


    Call for activities

    Internationalization for PhD researchers


    Call for travel grants

    Language support for publications


    Language support

    Support to publish your PhD


    Publishing grants

    Funding research activities

    Doctoral schools provide financial and organisational support for PhD researchers who want to set up activities such as presentations, lectures or workshops.

    Eligible activities

    The Doctoral Schools aim to sponsor any activities related to PhD research. The most notable and common ones are described below.

    Other activities, such as inter-university projects, are also eligible for support. To apply, log into your VUB account here, then submit a request with this dedicated webform.

    Each type of activity must fulfill certain conditions in order to be considered for a grant. Please consult the page dedicated to the activity you wish to organise before submitting an application.

    Ask for an expert's feedback


    Master Classes / PhD research reviews

    Present to the research community


    PhD Presentation Days

    Discuss a specific topic


    Content seminars / Workshops

    Lectures in your field of expertise


    Interdisciplinary lectures

    PhD research: going further

    In order to encourage an international research network, VUB's Doctoral Schools provide support for PhDs who participate in research activities abroad.

    Funding PhD research abroad

    Doctoral Schools provide travel grants of up to € 750 for PhD research activities outside of Belgium. These can cover workshops, summer schools, conferences or the expenses of staying abroad.

    Each doctoral student is limited to one PhD travel grant per year (actual harvest moment minus 12 months). The supervisor must provide a positive recommendation on the need and relevance of the event.

    Apply for external funding


    Doctoral Schools prioritise PhD researchers who apply for external sponsorships such as FWO grants

    Help us encourage international research

    FWO travel grants

    Priority of applications

    The selection procedure for DS travel grants prioritises the applications in the following order:

    1. Highest priority: Starting PhD researchers who cannot apply for FWO grants. This is because FWO requires its applicants to have at least one peer-reviewed publication, which is unlikely for 1st and 2nd year doctoral students.
    2. High priority: Applicants that have already been granted FWO funding for travel. The DS travel grant shall be used to cover costs that are not included in the FWO grant.
    3. Applicants for FWO funding that have not been accepted.
    4. Members of FWO fellowships.
    5. Others.

    Priority is given to PhD students who haven't been granted a Doctoral School Travel Grant as a result of a previous request.

    Eligibility

    To qualify for travel grants, the PhD event needs to meet the following criteria:

    • It has to take place outside of Belgium.
    • The event has to be explicitly targeted at the training of PhD students.
      • Proposals that are accepted by the FWO are automatically recognised as a PhD event.
    • It must be relevant to the PhD research of the applicant.
    • The activity must take place up to 6 months after applying. It is possible to request support for past events, but these have the lowest priority and are likely to be phased out.

    In order to be eligible for a DS travel grant, a grant application has to meet the following conditions:

    • The researcher must be enrolled as a PhD student at the VUB.
    • A positive recommendation of the supervisor is required.
    • The applicant has to be accepted to participate in the event. Proof of attendance can be provided after the grant application.

    The use of additional funding is encouraged, but different grants cannot be used to cover the same expenses (e.g. traveling cost using FWO grant, subscription covered by doctoral school).

    NSE and LSM students must apply for external funding if eligible

    NSE and LSM students:

    Priority 5 applications ("Others") are no longer supported for conferences and workshops. Students who are eligible for external funding must apply for it before requesting a DS travel grant.

    • Grants for workshops, summer schools or stays abroad receive a higher priority over conferences, to stimulate internationalisation.
    • Only 1 travel grant  will be accepted every 12 months per applicant.

    DSh students:

    Travel grants for conferences are only granted if the event is upcoming at the date of submission.

    Applying for Doctoral School support

    In order to request a Doctoral School travel grant:

    1. Log into your VUB account
    2. Complete and submit the electronic webform

    Requests are collected, sorted by priority and evaluated at the harvesting moments:

    • 1 February
    • 1 April
    • 1 June
    • 1 October
    • 1 December

    Find out more about the harvesting procedure in the document on application harvesting.

    In case a selection needs to be made, the quality of the proposals, the above-mentioned conditions and the need for disciplinary diversity will be used to guide the selection process.

    The director of your Doctoral School will be responsible for the selection.

    PhD writing, free of error

    PhD publications are held at the highest standards of academic writing. Doctoral Schools provide support for the editing and proofreading of PhD documents.

    Eligibility

    Support for the quality of academic writing comes in the form of Language Vouchers with values of up to € 750. To qualify for Language Vouchers, the PhD publications need to meet the following criteria:

    • The publication has to be relevant to the PhD research of the applicant.
    • It has to be explicitly targeted at participating on the international level, e.g. Conferences or Journals or towards finalising the thesis itself.
    • The applicant is a registered PhD student at the VUB.
    • The PhD candidate has not received a language voucher in the previous harvest period.
    • Editing that is done up to four months ago can also be taken into consideration if all the above criteria are met.
    • Each Doctoral School can make small exceptions to the general criteria.

    Where can I use the Language Vouchers?

    There are no restrictions on where the Language Vouchers can be used. Students are free to choose any editing bureau they prefer.

    The Academic Language Centre of the Vrije Universiteit Brussel (ACTO) also offers editing and proofreading services. To make use of their services, you will have to contact ACTO personally to make arrangements.

    Applying for Language Vouchers

    In order to apply for Language Vouchers:

    1. Log into your VUB account
    2. Complete and submit the online application webform

    Requests are collected and evaluated by the Doctoral School directors at the harvesting moments:

    • 1 February
    • 1 April
    • 1 June
    • 1 October
    • 1 December

    Find out more about the harvesting procedure in the document on application harvesting.

    Helping PhD research hit the shelves

    At the end of your studies, you can choose to publish your PhD thesis. VUB can help fund the publication of your research.

    Availability

    Only PhD students that are enrolled at the VUB may access the Doctoral School publishing grants.

    Publishing grants are not available for the Doctoral School of Natural Sciences and (Bioscience) Engineering (NSE).

    The Doctoral School of Life Sciences and Medicine (LSM) offers publishing grants of up to € 250, while the Doctoral School of Human Sciences (DSh) offers publishing grants of up to € 750 only for the publication of a monography.

    Eligibility

    To apply for a publishing grant, the following conditions must be met:

    • The doctoral thesis must have been submitted.
    • The PhD student defended the thesis successfully or is admitted to the doctoral thesis defence (date of the defence = date t).
    • Students must apply for the grant within the period of t-2 months until t+12 months. An exception is made for PhDs in the Arts: t-2 months until t+24 months.
    • The following documents must be submitted to the Doctoral School:
      • An abstract of the thesis
      • The contract between the publisher and the PhD student
      • A positive recommendation from the supervisor

    Applying for publishing grants

    In order to request a Doctoral School publishing grant:

    1. Log into your VUB account
    2. Complete and submit the electronic webform

    Requests are collected and evaluated at the harvesting moments:

    • 1 February
    • 1 April
    • 1 June
    • 1 October
    • 1 December

    Find out more about the harvesting procedure in the document on application harvesting.

    In case a selection needs to be made, the quality of the proposals, the above-mentioned conditions and the need for disciplinary diversity will be used to guide the selection process.

    The director of your Doctoral School will be responsible for the selection.

    Sponsors of education and research

    The University Foundation

    Since its inception, The University Foundation has made contributions to the development of higher education and scientific research.

    The Foundation provides financial support for less affluent students and subsidises scientific publications realised by Belgian researchers.

    As a researcher in a Belgian institution for Higher Education and Research, you can access the publishing grants of the University Foundation. These grants can be used to partially cover the publishing of scientific books, to promote scientific journals, or to cover the expenses for publishing articles in international peer-reviewed journals.

    Funding research publications

    The University Foundation

    Our academic publishing company

    VUBPress