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    Call for PhD presentation days
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    Funding PhD presentation days
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    Doctoral students may be called to participate in PhD presentation days. During these meetings, a reasonably large group of PhD researchers presents their work to the research community.

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    Introduction
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    Structure
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    Doctoral students who participate in PhD presentation days are usually selected and invited by the event's organisers.

    There are two possible sub-formats for PhD presentation days:

    • PhD poster day: The participants prepare a poster, which is then presented to the audience on the day the activity is planned.
    • PhD presentation seminar: The participants prepare a brief research paper/abstract, which is then presented to the audience on the day itself.
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    Organising the activity
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    To organise a PhD presentation day, a minimum of 10 participants is necessary. First, organisers must launch a call for participants.

    Once the PhD researchers confirm their attendance, the organisers finalise the plans for the event and launch a promotional campaign for the PhD presentation day.

    For poster days:

    • The organisers select one adviser for the draft posters (A4).
    • The adviser gives feedback on the draft posters, which is then implemented.
    • Posters are finalized and exhibited in one location.

    For PhD presentation seminars:

    • Pre-prepared papers/abstract on the PhD project are sent to the organisers and respondents beforehand.
    • The Presentation Day takes place.
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    Eligibility for support
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    The Doctoral School support will consist of maximum € 50/day per active participant (i.e. a PhD student that presents a paper or a poster), with a maximum of € 750.

    To be eligible for financial support from the Doctoral Schools, the proposal has to meet the following conditions:

    • At least one PhD researcher has to be among the organisers.
    • An effort has to be made to have a large group of PhD students present their work.
    • Faculty-wide initiatives are preferred (but not obligatory).
    • An effort has to be made to involve as many PhD students from the own Faculty, without excluding members from other Faculties.
    • An effort has to be made to inform and involve the entire VUB PhD community, the VUB staff and students, and relevant stake-holders outside the VUB.
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    Applying for Doctoral School support
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    To register a PhD presentation day for financial support:

    1. Log into your VUB account
    2. Submit a request using the dedicated webform

    Changes to the structure of the activity and the organisational procedure are acceptable, if they are justified in the proposal.

    In case a selection needs to be made, the quality of the proposals, the above-mentioned conditions and the need for disciplinary diversity will be used to guide the selection process.

    The director of the Doctoral School is responsible for the selection.

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    PhD presentation days