Portal for

    You are here

    Know your exam rules

    The exams are getting nearer and we hope it works out well for every student. To start on the right foot, it’s important to know your rights and obligations. You can find them extensively in the Teaching and Examination Regulations, but we list some of them up for your convenience. Make sure you also check out the useful overview on the exam regulations page.

    • For students who take part in international exchange programmes, the procedures for retaking examinations are outlined in the agreement with the partner institution. The Dean may only give permission in exceptional circumstances to students who have not obtained a credit certificate for a programme unit, followed at another foreign institution for higher education, to take an examination in the second examination period of the same academic year at the VUB for the equivalent VUB programme unit.
    • For international students, students participating in international exchange programmes, as well as for students enrolled in study programmes of an interuniversity nature, any decision to make an exception shall be taken by the competent faculty authorities and set out in the Supplementary Faculty Teaching and Examination Regulations document.
    • The preliminary examination schedule for the first set of examinations of both the first and second examination period is posted at least fourteen weeks before the examinations start on official notice boards and/or communicated by e-mail to students’ VUB e-mail addresses. For the second examination period, this time-span is reduced to four weeks. The above-mentioned provision applies only to programme units for which the Vrije Universiteit Brussel is responsible
    • All educational activities must be open to everyone. Every student must be given equal opportunities. This may call for a reasonable degree of flexibility (in terms of compliance with the criteria for feasibility, acceptability and justifiability) in granting deviations for individual students under specific circumstances. A reasonably flexible deviation is a one that does not involve a disproportionate burden.
    • Students may only sit examinations if they are properly enrolled for the academic year concerned and if their names appear on the examination list for the relevant programme unit.
    • Students shall strictly observe the timetable and location set for an examination. In the event of circumstances beyond their control, students may ask for an examination to be rescheduled, provided that the necessary proof can be produced.
    • If an academic staff member suspects a student of having committed an irregularity during a preliminary or other examination, or different form of assessment, he reports this to the Dean in writing without delay. When an examiner, or other individual with supervisory authority, notes that a student is involved in irregular activities during an exam, they will inform the student accordingly and may interrupt the ongoing examination of the student in question, and where applicable, confiscate the contested material and previously produced copy.
    • An examination result shall be rounded down if the decimal is < (less than) 0.5 and rounded up if the decimal is ≥ (more than or equal to) 0.5
    • A student will automatically be declared to have passed if he has taken all the examinations for the programme and if all those examinations resulted in credit certificates or in scores. A student who has followed the first year of a full-time standard study path for a bachelor’s programme is automatically declared to have successfully passed if he sits the examinations for all the programme units for that first year and all the examinations have resulted in a credit certificate or if the student achieves an average of 55% and a maximum of 3 points under 10/20, spread over a maximum of 2 programme units and no figure below 8/20.
    • The following levels of distinction shall be awarded with regard to bachelor's, master's and teacher's degrees: a student will have passed with merit if the average final result is less than 68%; a student will have passed with passed with distinction (cum laude) if the average final result is 68% or higher; a student will have passed with great distinction (magna cum laude) if the average final result is 77% or higher; a student will have passed with the greatest distinction (summa cum laude) if the average final result is 85% or higher.
    • After each set of exams, the exam results are communicated to the students in accordance with the stipulations of the supplementary faculty regulations.
    • In case you feel that your rights have been infringed you can appeal against a study progress decision within the expiry period of seven calendar days. 
    • Faculties can make additions to the central OER, usually adding details on practical matters such as deadlines, filling forms etc. Faculty-specific rules can be found in the supplementary faculty regulations.

    You can find more specific faculty information on the faculty pages. You’re also very welcome at the Student Information with all kinds of questions before, during and after the exams.