Portal for

    Monitoring students’ study progress

    The learning account is a system used by the Flemish Government to monitor students' study progress and to stimulate students to make well-informed study choices.

    A backpack filled with credits

    The learning account is a “backpack” with 140 credits that a student automatically receives when enrolling in a bachelor’s or initial master’s programme in Flanders.

    You can earn credits back by passing course units, but you can also lose credits when you don't pass course units. This way, the learning account reflects your study success. An insufficient learning account will have consequences for your study progress.

    More information on the functioning of the learning account system and the implications of an insufficient learning account can be found on the following tabs.

    Diploma contracts and credit contracts are subject to the learning account, exam contracts and exchange students are not. The learning account does not apply to enrolments in bridging programmes, preparatory programmes, the specific teacher training, postgraduate programmes and advanced master programmes.

    This only applies to intitial bachelor and master programmes via diploma contract

    How does the learning account work?

    Step 1

    The learning account has a starting balance of 140 credits. Each academic year the number of credits that you registered for is deducted from your learning account.

    Passing = 10/20

    Step 2

    The credits that you receive a credit certificate for (passing grade), are earned back. The credits from course units you do not pass, are lost.

    Enrolment via a diploma contract

    Step 3

    Bonus: The first 60 credits for which you gain a credit certificate are doubled. It doesn't matter if you gain them in the first year or during several years. 

    Only when you obtain your first master's degree

    Step 4

    If you obtain a Master’s degree, the amount of 140 credits is deducted from your learning account.
    In general you will still have a number of credits left, since you acquired a bonus of 60 credits in the beginning.  You can use these credits to enrol in a new bachelor’s or master’s programme.

    Changes in your programme and the implications on your learning account

    When you drop certain course units or change course units, this will affect your learning account. 

    Changing your study programme

    When you drop courses (diploma contract)

    • Before 1 December: this will not affect your learning account.
    • Between 1 December and 15 March: you lose the credits for the course units of the first semester and the year courses. Dropping courses of the second semester will not affect your learning account during this period. 
    • After 15 March: you will get none of the credits back.

    For students enrolled in a credit contract

    Each dropped course means that the credits of that course unit will be deducted, no matter when the dropping occurs.

    Terminating your studies

    The time of termination is important for your learning account:

    • Before 1 December: this will not affect your learning account.
    • Before 15 March: you regain the credits for course units of the second semester.
    • After 15 March:  you will get none of the credits back.

    No answer to your question?

    Contact your learning path counselor

    Switching to an other programme

    Would you like to switch to an other programme? This will effect your learning account.

    Students who would like to change their study programme

    • Before 1 December: this will not affect your learning account.
    • Between 1 December and 15 March: you lose the credits for the course units of the first semester and the year courses. Dropping courses of the second semester will not affect your learning account during this period. 
    • After 15 March: you will get none of the credits back.

    Students who enrol for the first time

    For students who are enrolled for a bachelor programme for the first time - via a diploma contract - and want to switch to an other programme, the following rules apply:

    • Before 1 December: this will not affect your learning account. Make sure the termination of your first programme and the enrolment in your new programme are done before 1 December.
    • Between 1 December and the final workday before the start of the January exam period: dropping courses of the second semester will not affect your learning account during this period + you will get half of the credits for the course units of the first semester and the year courses back.
    • Between the first official day of the January exam period and 15 March: dropping courses of the second semester will not affect your learning account during this period + you will get half of the credits of the year courses back.
    • After 15 March: you will get none of the credits back.

    No answer to your question?

    Contact your learning path counselor
    Check your learning account on www.studentenportaal.be

    Insufficient or negative learning account

    If your learning account is zero or negative you are not allowed to (re)enrol, but there are exceptions.

    If your learning account is zero or negative you are not allowed to enrol or re-enrol for a bachelor’s or master’s programme via a diploma contract or for a course unit via a credit contract at the Vrije Universiteit Brussel.

    The extra tuition fee does not apply to students with a scholarship

    Exceptions

    Students can only enrol for the number of credits they have left. Students who have a limited learning account will be charged with extra tuition fee of €11 per credit for the credits for which the balance of their learning account is negative.

    • Students who obtained a bachelor’s degree and who do not have a sufficient learning account balance to obtain their master’ degree, will get admitted to the master insofar they did not yet obtain a master’s degree and meet the admission requirements.
    • Students who were enrolled in the previous academic year (2015-2016) and have to finish at most 30 ECTS credits of that programme, but do not have a sufficient learning account balance, will get admitted to finish that programme during one academic year (2016-2017) insofar they did not yet obtain a master's degree and meet the admission requirements.
    • Students who already obtained a master's degree, but do not have a sufficient learning account balance, will get admitted to an other master's programme during maximum two academic years for a one year master's programme or three academic years for a two years master's programme.

    These provisions apply to both (re-) enrolment for an initial bachelor or master's degree via diploma contract as for a course unit via credit contract and this undiminished eventual study progress decisions.

    This means that possible study progress decisions (refusal to re-enrol or binding conditions) still apply, even if the student meets one of the previous exceptions.

    No answer to your question?

    Contact your learning path counselor

    Once-only reconstruction of the learning account

    Each student who ends up with a learning account below 60, after having obtained his initial master’s degree, is entitled to a once-only reconstruction up to 60 credits.

    This once-only reconstruction develops at a rate of 10 credits per academic year maximum.

    Your reconstruction starts

    • Immediately, when you are left with less than 60 credits on your learning account after having obtained your initial master’s degree.
    • After one academic year without being enrolled in higher education, when you have left your higher education programme without having obtained a degree.

    Enrolments with an exam contract are regarded as not enrolled and are therefore also taken into account for the reconstruction.

    No answer to your question?

    Contact your learning path counselor

    Force majeure - unforeseeable circumstances

    If you've lost your learning account due to force majeure, you can bring your case before the Council for disputes about decisions on study progress.

    For whom?

    Students who are not in the possibility to participate in their exam due to force majeure and for which the university is not able to arrange a new examination for organisational reasons, lose their learning account. This is not reasonable and unfair towards these students. In this case, the student can bring the institution’s decision before the Council for disputes about decisions on study progress.

    How to proceed

    Students who lost their learning account or are at risk of losing their learning account due to force majeure, can consult the website of the Flemish government (website in Dutch or French only) for more information on how to proceed. It comes down to the next four steps:

    • Prepare your petition
    • Add the necessary documents to your petition
    • Date and sign your petition
    • Send your petition via registered mail

    No answer to your question?

    Contact your learning path counselor