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    Graduation in January

    Under certain circumstances, it is possible to graduate after the first semester, meaning in January. What steps should you take for that and what deadline do you need to keep in mind?

    Applications possible from 1 September 2018

    Starting 1 September 2018 you can apply to graduate in January 2019. You apply for this through the Student Self Service.

    Have a look at the instructions how to apply for this.

    In the Self-Service you can check whether the faculty approved or rejected your request.

    Attention: First semester graduation at most faculties is only possible for students who only have exams left of first semester courses, the internship and/or the Masters thesis yet to finish. Do check what is applicable to your faculty at the tab 'deadline'.

    How to apply

    To submit your application for graduation in January, you need to take the following steps in the Student SelfService.

    Step 1

    In the Student SelfService click on 'My Academics'.

    The section ‘Graduations’ becomes visible within the tab page ‘My Academics’.

    Step 2

    Click on the link ‘Apply for Graduation’:

    The next page is displayed.

    Steps 3 and 4

    On this page you need to click on the link ‘Apply for Graduation’.

    On the next screen (see below) you can select the term in which you want to graduate.

    After selecting the term, click on ‘continue’.

    Step 5

    You submit your application by clicking on the ‘Submit Application’ button.

    You will receive a notification that the application for graduation was successfully:

    Deadline

    The deadline for submitting your application is available here for each faculty. Also take a good look at the remarks for your faculty.

    Social Sciences & Solvay Business School

    Deadline application in the Student Self Service

    At latest 1 November

    Remarks

    The additional faculty regulations to article 133 of the Teaching and Examination Regulations is as following:

    A deliberation at the end of the first examination period of the first examination session can be organised for students in a graduation year who:

    1) Only need to take examinations of first semester courses; and/or
    2) Only need to finish their internship, their bachelor’s and/or master’s thesis.

    The  student,  who  would  like  to  make  use  of  this  possibility, requests  this at  the latest on 1 November via the Student SelfService.

    GF - Medicine and Pharmacy

    Deadline application in the Student Self Service

    At latest 1 November

    Remarks

    In the programme Master Management en Beleid van de Gezondheidszorg first semester graduation it is only possible when students only need to take examinations of first semester courses and/or finish the master’s thesis. In case the internships have not been completed it is NOT possible to graduate in January.

    IR - Engineering

    Deadline application in the Student Self Service

    At latest 15 November

    Remarks

    1 The following conditions apply to students in a Master's programme who can graduate:

    a) The student who wants to graduate at the end of the first examination period of the first session, applies for this in the SelfService no later than on 15 November of the current academic year. The dean makes a decision based on the motivated advice (by e-mail) of the education council concerned. If the application is approved by the dean, the student will be registered by the faculty administration for deliberation after the first semester no later than 1 December. Applications that are submitted too late via the Self Service are not taken into account for graduation at the end of the first examination period of the first session.
    b) The remaining part of the student's examinations includes only courses from the first semester and / or the master's thesis and / or the internship / professionalization and innovation project.
    c) The completion of the remaining part effectively leads to a diploma.

    2. The following conditions apply to students with a combined registration bachelor-master degree in industrial sciences:

    a) The student who wants to graduate at the end of the first examination period of the first session, applies for this in the SelfService no later than on 15 November of the current academic year. The dean makes a decision based on the motivated advice (by e-mail) of the education council concerned. If the application is approved by the dean, the student will be registered by the faculty administration for deliberation after the first semester no later than 1 December. Applications that are submitted too late via the Self Service are not taken into account for graduation at the end of the first examination period of the first session.
    b) The remaining part of the bachelor's degree programme for which the student still has to take examinations only includes courses from the first semester.
    c) The remaining part of the Master's degree programme for which the student still has to take examinations includes only courses from the first semester and / or the Master's thesis and / or the internship / professionalization and innovation project.
    d) The completion of the remaining part effectively leads to a diploma in each of the two programmes.
    e) The student can not renounce his application for deliberation after the first semester once the approval of the dean has been registered in the SelfService. If the student has not passed certain course units as mentioned under 'b', they can be resumed at the earliest in the second session of the current academic year.
    f) A student can not be declared ‘passed’ for the whole of the Master's programme, as long as he has not been declared ‘passed’ for the entire Bachelor's programmes.

    More information can be found in the teaching and examination regulations with additions from the faculty IR, article 133.

    LW - Arts and Philosophy

    Deadline application in the Student Self Service

    At latest 1 November

    Remarks

    A student in his graduation year may request a deliberation at the end of the first exam period of the first session on condition that he only sits an exam on course units from the first semester and/or completes his traineeship in the first semester and/or finalises his Bachelor paper or Master's thesis in the first semester.

    The student must request this via the Student SelfService by 1 November.

    LK - Physical Education and Physiotherapy

    Deadline application in the Student Self Service

    At latest 1 November

    Remarks

    A student in his graduation year may request a deliberation at the end of the first exam period of the first session on condition that he only sits an exam on course units from the first semester and/or completes his traineeship in the first semester and/or finalises his Master's thesis in the first semester.

    The student must request this via the Student Self Service at latest 1 November.

    PE - Psychology and Educational Sciences

    Deadline application in the Student Self Service

    At latest 1 November

    Remarks

    no additions

    RC - Law and Criminology

    Deadline application in the Student Self Service

    At latest 1 November

    Remarks

    Students in a master programme in law can graduate on the condition that they only need to finalise the Master's thesis in the first semester. 

    Students in a master programme in criminological sciences can graduate on the condition that they only sit an exam on course units from the first semester and/or they only need to finalise the Master's thesis in the first semester. 

    Students in an advanced master programme or the postgraduate programme fiscaal recht, on condition that they only sit an exam on course units from the first semester and/or completes the traineeship in the first semester and/or finalise the Master's thesis in the first semester.

    For students in a bachelor programme, bridging programme and preparatory programme and the postgraduate programme fiscaal recht module “Algemene vakken” it is NOT possible to graduate in January.

    WE - Sciences and Bioengineering Sciences

    Deadline application in the Student Self Service

    At latest 1 December

    Remarks

    no additions, in case of questions please contact Reen Tallon via itallon@vub.ac.be

    IDLO - Department for Teacher Education

    Deadline application in the Student Self Service

    At latest 1 December

    Remarks

    no additions