Exams in times of Corona

Questions

When will the exams take place? Will I still be able to graduate in the first session? Is it possible that the first session exam period will be extended? Where will the exams be held? What format will the exams take? Which safety measures do I need to follow when I take an exam? I want to collect my course material from my student room, can I? When will the final exam schedule be available online? Do I have to register for all exams? What about my Master's thesis? What about resits? Can I hangout with other students after the exam? Are all exam locations wheelchair accessible? Are you feeling anxious about leaving your home again? I need help to study the online courses. Do I need a declaration to go to the exam? I have reflex status, can I still receive my measures? Do I need my student card to gain access to the building where my exam is taking place? I come by car, can I park on campus Etterbeek? Will the VUB use the Flemish emergency decree for higher education? Who can I contact with complaints about the education and exam organisation? How do I keep a safe distance when taking public transport to and from exams? Is there more security on campus during the corona crisis? Where can I go if I arrive early to campus or have to wait for transportation after an exam? Everything you need to know about being ill during the exams period. Any ICT-related questions? Are you abroad during the exam period and you have any questions? What are the travel regulations? Any questions about Respondus LockDown Browser? Everything you need to know about hygiene and cleaning of the exam rooms. Everything you need to know about privacy and exams

Answers

• The exams will take place between 1 June to 3 July 2020.
• Deliberations will be completed no later than 10 July.
• Exams can take place on Saturday, Sunday or holidays. More specific information will be communicated through Canvas.
• Exams will take place between 8.00 and 20.00.
• Yes, deliberations will be completed no later than 10 July.
• An extension is only possible in exceptional cases.
• For example when programme-specific learning outcomes cannot be reached.
• All questions to extension will be thoroughly analyzed
• Many exams will be held remotely or taken in a digital format.
• If this is not possible, exams can be held on campus or external locations.
• The address of the external locations will be communicated in a timely manner. You can use GoogleMaps to plan your route.
• Exams will be a mix of online and offline evaluations.
• The exact format will be communicated through Canvas.
• How will you ensure all students are assessed fairly, when not everyone has the same exam format?
• You can find all safety measures here.
• Yes, this is considered a one-off essential journey. In Belgium, you do not need a declaration.
• If you are travelling from another country, you will need a declaration to cross the border. Request this at coronavirus@vub.be.
• The exam schedule will be communicated via Canvas between 4 and 11 May.
• After publication of the exam schedule, changes will only be made in exceptional cases.
• To ensure the distance between students, the group of students will be divided for some written exams.
• Because of this, it is possible you'll have to register for those written exams.
• The registration for the written exams is done via Canvas, by name, with the possibility to unsubscribe later on.
• We also use a registration system for oral exams, usually Pointcarré.
• Your faculty will inform you via the exam schedule which exams require registration.
• On your exam schedule you will find the platform through which the registration takes place.
• How do I submit my Master's thesis?
• What about the oral presentation?
• Would it be advisable to postpone my Master's thesis to the 2nd session?
• There will be the opportunity to retake an exam where the course allows it.
• The procedure will be communicated later.
• No, you can't stay on the campus.
• Until 3 July, all student activities at VUB are banned. This means you can't organise parties to celebrate the end of the exams.
• Yes, all the necessary measures are in place to ensure access to exam locations for people with reduced mobility.
• Feeling scared about the coronavirus can be very troubling. It may be useful to talk to one of our student psychologists.
• Make an appointment with them to talk about your feelings and how to deal with them.
• Study Guidance can help you with this.
• Check this page for some study tips.
• We are currently unable to answer this question. It will depend on the decisions of the National Security Council.
• Reflex students can still receive special facilities.
• Submit your request for measures as soon as possible (before the 4th of May if possible) via reflex@vub.be.
• The buildings in which the exams are taking place are open to the public during the day.
• Your student card (or other form of identification) is likely to be necessary to gain access to the exam.
• During the exam period, the underground car park will be open during the day and accessible.
• The barriers are currently not in use. You do not need to follow any special procedure to access the campus by car.
• Of course, everyone must follow the campus speed limits and parking rules.
• The VUB wants to finish the academic year at the normal time.
• Only in exceptional cases this won't happen.
• The VUB will analyze every question to extend the academic year thoroughly.
• This decision in those cases will be communicated directly to the students.
• You can consult the reporting point which has been set up in your faculty for this purpose.
• We will continue to listen to your concerns about education and exams in the coming period! 
• Distancing measures on public transport are the responsibility of the transport operators (MIVB, De Lijn, TEC, NMBS).
• Please follow the appropriate measures. Wear a face mask and only use the indicated seats.
• For more information, consult the operators’ websites.
• Usually there are 2 security agents on campus during the day. One extra agent has joined the team.
• At night nothing has changed.
• You can wait outside on campus with sufficient distance from others, or wait in the designated waiting area.
• => White tent near aula Q in Etterbeek & tent next to the Agora building in Jette, from 7:30 am to 6 pm.
• Exam rooms will open at least 30 minutes before the start of the exam.

• Using learning objectives and a test matrix, the lecturer can offer an equivalent exam.
• This way, the exam will be equivalent, even if it takes a different form due to necessity/force majeure.
• You only submit your thesis electronically. Your faculty will communicate the deadline and submission procedure.
• The dean will decide whether the oral defence will take place electronically or on campus, with respect for the safety measures.
• To safeguard this regulation, the central education and exam regulations have been amended.
• Faculties can decide there won't be any oral presentations so keep an eye on your faculty's information.
• Given the uncertainty over the future, VUB encourages students to focus on submission in the first session,
• The VUB advises this to leave open the possibility of a resit and reduce the risk of course extensions.