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    DEADLINE CALENDAR

    Make sure to jot down the main deadlines for the coming academic year!

     

    Regulations and forms

    Scroll down to find more information on master thesis: a checklist, what about plagiarism, confidentiality and embargo.

    Forms

    Request for an exception on regulations

    You can hand in a request by filling out this form

    The learning path counsellor will deliver your request to the Dean who will take the final decision.
    What possible requests for exceptions are there?

    1. Pre- en corequisites (you want to overrule the requirements for a course)
    2. Combine study programmes (you want to combine a bachelor or bridging programme with a master programme)
    3. Enroll for the programme after the deadline
    4. (De)register for courses after the deadline of October 15 (first semester and year courses)
    5. (De)register for courses after the deadline of February 28
    6. Exceed the maximum amount of 66 ECTS-credits

    The workflow before you start the internship

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    Who to contact for further information?

    Overview of internship coordinators with contact address:

    Quick access to the course content sheet of the internship / traineeship of your programme:

    You find an overview of internship options on this website and on the vub jobteaser website (sign in required)

     

    Your study path

    By default you study the programme following the standard track. Some students choose to design the study trajectory themself. If you leave the standard study track, we advise you to contact your LEARNING PATH COUNSELOR who can inform, advise, and guide you.

    Keep track of the full picture, and the options

    When designing your study path, it is important to keep in mind the pre- and co-requisites, the spreading possibilities, and the programme overview. All information can be found below, next to your study programme.

    Request for an exception on regulations

    You can hand in a request by filling out this form

    The learning path counsellor will deliver your request to the Dean who will take the final decision.
    What possible requests for exceptions are there?

    1. Pre- en corequisites (you want to overrule the requirements for a course)
    2. Combine study programmes (you want to combine a bachelor or bridging programme with a master programme)
    3. Enroll for the programme after the deadline
    4. (De)register for courses after the deadline of October 15 (first semester and year courses)
    5. (De)register for courses after the deadline of February 28
    6. Exceed the maximum amount of 66 ECTS-credits

    Pre- and Co-requisites

    In order to be able to register for some courses, you need to meet certain enrolment requirements first. These requirements can be either pre- or co-requisites (see above).

    A pre-requisite is a course that you must have completed before being able to enrol in a subsequent course, and which indicates that you master the competencies attributed to it.

    A co-requisite is a course that, in case if you have not completed it yet, you must enrol in together with a subsequent course.

    Exemptions

    You can apply for an exemption for a course on condition that you obtained a credit certificate for a course with identical or similar content.

    You may only hand in one request per programme each academic year.

    You can apply for an exemption for one or more courses on the basis of previously obtained credits. In order to do this, you need to submit an application form to the faculty secretariat in person. A staff member will go through the file together with you and give you a receipt.

    The submission of your application happens through one of the forms below. A complete exemption request consists of three chapters that are clearly separated by a new title page or tabs. You find all the information in our guidelines.

    Please read this information carefully. Only a complete request that has been submitted on time will be processed.

     

    Exams

    General data, exam schedules and what to do in case of a force majeure (illness) event.

    First session general data

    ***

    First exam session - first period
    From 9 January 2020 until 1 February 2020 included

    First exam session - second period ( = only for management students)
    From 20 April 2020 until 2 May 2020 included (= after spring break)

    First exam session - second period ( = not for management students)
    From 2 June 2020 until 27 june 2020 included

    Second session general data

    ***

    Second session: handing in your master thesis
    Deadline is 3 August 2020

    Second exam session
    From 13 August 2020 until 5 September 2020 included

    Second session deliberation day
    Thursday 10 September 2020

    Exam Schedules

    The link below will take you to the provisional exam schedule for the first exam period of the first examination session (january 2020)

    Provisional Exam Schedules - First Exam Period - First Examination Session

    What to do in case of illness or force majeure?

    1. First, fill in the 'force majeure' form
    2. Send the completed form to the examiner via email with faces@vub.be in CC on the day of the exam at the latest (!) 
    3. Provide the Faculty Secretariat with a valid proof of force majeure (medical certificate, obituary notice,...) via email or by handing it in at the Faculty Secretariat (C2.03) three calendar days after the day of the exam at the latest (!)
    4. For the sake of completeness, please read Article 111 and Article 112 of the Teaching and Exam regulations

    Important!

    Please be aware that this form is not meant to resolve problems relating to coinciding exams

    Examination overlap

    The examination overlap* must be reported to the faculty secretariat via faces@vub.be and to the lecturer(s) concerned. The dean decides, together with the lecturer(s) concerned, if an alternative examination can be organized.

    • First examination period of the first session: at the latest on December 1st 2019
    • Second examination period of the first session: at the latest on May 1st 2020
    • Second session: at the latest on July 15th 2020

    * The definition of examination overlap: examinations that take place on the same day at the same time. An examination before noon and one in the afternoon on the same day is not considered overlap.

    Master thesis

    What is more exciting and intimidating than having to write a small book at the end of your studies? But before you start, make sure to register for the thesis on the Student Selfservice and in Mathis, our Master Thesis Information System.

    Checklist

    1. Register for your thesis on the Student Selfservice
    2. Choose and confirm your topic in the Master Thesis Information System (Mathis)
    3. Hand in before the deadline
    4. Attention: if you wish to graduate early by handing in your thesis in December, it is best to inform yourself via this website on all (administrative) steps

    Every master thesis student will be informed in time about Mathis and the procedures to follow. For more information, you can contact the Mathis co-ordinator.

    Plagiarism

    Please read the rules regarding plagiarism carefully. Every student handing in a paper or master's thesis agrees to comply with the rules in force.

    The Dean of the faculty emphasises that sanctions will be applied in every case of plagiarism, which could include exclusion from all examination sessions of the ongoing academic year!

    Confidentiality and embargo

    If your research project calls for a specific confidentiality agreement between a company, you as a student-researcher, and the VUB, you can use this template document.

    You can request for an embargo to prevent that the full text (including confidential information) becomes public: if the request is approved, it will only be sent to supervisor and assessor(s). Use this template document (download and complete it digitally) to request for an embargo.

    INTERNSHIP

    It is only possible to make an internship agreement between the student, the external firm and the university, if the internship is part of an academic course in your study curriculum. Voluntary internships are no longer supported by the faculty.

    Students in Communication Studies

    Workflow:

    1. Read the course content sheet of your internship course, to find out how and whom to contact to discuss your internship

    2. Download and complete the internship agreement template >> CLICK HERE TO ACCESS THE FORM (use Adobe Reader to open and complete)

    3. Have it signed by all parties (you and the external "internship provider")

    4. Send the agreement to your VUB Internship coordinator: 

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    You find an overview of internship options on this website and on the vub jobteaser website (sign in required)

    Students in Social Sciences and Political Science: European and International Governance can not make an internship agreement, since this makes no part of the curriculum.

    Students of Solvay Business School

    Workflow:

    1. Read the procedure on the flow and details

    2. Make good arrangements via the internship form with your internship coordinator > mail to internship.business@vub.be

    3. Download and complete the internship agreement (use adobe reader)

    4. Send the pdf to your internship coordinator,  who will launch a sign-by-all-parties flow using Adobe Sign.

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    You find an overview of internship options on this website and on the vub jobteaser website (sign in required)

    Students in Business Economics and Management can not make an internship agreement, since this makes no part of the curriculum.

    Internship flow and details


    for students in International Business and Business&Technology

    Read the procedure

    Practical projects


    for students in International Business and Business & Technology

    Check the presentation

    Internship agreement


    use adobe reader to complete

    Download

    Faculty secretariat

    Feel free to drop by the secretariat with all your questions.

    Are you unable to visit us during our opening hours? Just give us a call or send an e-mail and we will look for a convenient moment.

    Pleinlaan 5, 3rd floor

    02 614 83 83 and faces@vub.be

    DEPARTMENT SECRETARIATS

    The place where students should hand in papers and their master's thesis.

    SECRETARIAT solvay business school
    PLEINLAAN 5, 4th floor, Room PL5.4.20

    phone number
    0032 2 614 83 81

    e-mail address
    faces@vub.be
    !!!
    Opening hours

    Monday - Friday
    9am-12am and 1pm - 4pm
    SECRETARIAT SOCIAL SCIENCES
    Pleinlaan 9, 4th floor, room PL9.4.G51

    Phone number
    0032 2 614 86 00

    Email
    faces@vub.ac.be
    !!!
    Opening hours

    Monday - Friday
    8am-12am and 1pm-4pm

    Who is who

    Looking for the name of the dean or the names of the representatives?