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    What to do in case of force majeur (for example: illness) on an examination day?

    Consult the procedure

    Exam 2nd session


    16 AUGUST - 4 SEPTEMBER 2021

    Provisional schedules available
    Faculty front desk
    PLEINLAAN 5, 3.07

    Open after appointment
    Between 9:00 and 12:00

    02 614 83 83
    faces@vub.be

    Summer break (offices closed)

    From 21/07 until 08/08

    Ready for the new academic year?

    As a VUB student, your familiar with the teaching and examination regulations. If you wish to consult these regulations once more, you can do so here!

    Forms

    ***

    Forms in 2020-2021

    EXAMS

    • Force Majeure procedure (request for alternative date of exam)
    • Inspect & feedback option: You have the right to inspect your written exam or ask for feedback on your oral exam, once your exam result has been published. Contact your lecturer by e-mail within 3 days after deliberation.
    • Application form to obtain an "exam copy" -> submit the form to faces@vub.be. Important condition to obtain the exam copy is to make use of the right-to-inspect & feedback-on-exam option.

    MASTER'S THESIS

    INTERNSHIP

    Need for a conversation, programme overview, enrolment requirements, study paths, ...

    All information on your study path (counselor)

    Exemptions

    If you have already obtained credit certificates in higher education, you can apply for exemptions.
    A request for exemptions means that you submit a file to prove that you have already mastered the competences of one or more course units. As a student, you will have to demonstrate this yourself.

    You may only hand in one request per programme each academic year.

    Submit your request digitally

    You can submit your application using the form below, together with a number of attachments.
    You need to mail your file (1 complete document as attachment) before the deadline to faces@vub.be. Put in the subject of your mail 'Application for exemption | FAMILY NAME & First name | 2021-2022'.
    You will receive a confirmation (automatic reply) as proof of submission. Only timely submitted and complete files will be processed.
    Expect a processing time of maximum 3 to 4 weeks.

    Guidelines (manual)

    (!) Before you start your application, read the guidelines (manual) carefully.

    Finally, register for the subjects for which you request an exemption and attend the classes. This way you can be sure that you will not miss any deadlines or compulsory classes if you are not granted the exemption. If you do get the exemption, we will deregister you and you will not have to pay the tuition fee for this course.

    Deadline 1st semester courses and year courses.

    15 October, 2021

    Tip


    We review all request as "first in, first out". The sooner you submit your file, the sooner you may expect the final outcome.

    Deadline 2nd semester courses (if no request in first semester)

    15 February, 2022

    Exams

    More information on your diploma and the graduation ceremony >> on the bottom of this page

    Exams and vaccination

    Read all precautions

    PROVISIONAL EXAM SCHEDULES


    of all courses organized by the ES faculty

    Check the schedule for second session

    What about exams from home / exams on campus / off campus locations?

    How will it work?

    Exam data 2020-2021

    1st session exam data

    • 1st period (January): from 4 January until 30 January included
    • Exam results will be published as of 30 January >> how to consult my exam results?
    • Deliberation early graduates: 4 February (transcript of records available in selfservice for early graduates only!)
    •  
    • 2nd period (master in management courses): from 19 April until 30 April included
    • 2nd period (all other students): from 31 May until 26 June included
    • Deliberation day: Thursday 1 July (transcript of records available in selfservice)

    2nd session exam data

    • from 16 August until 4 September included
    • Exam results will be published as of  4 September >> how to consult my exam results?
    • Deliberation day: Thursday 9 September

    Safety 

    At this moment and in the weeks to come the faculty is making practical arrangements with the central services of the VUB to organize the examinations on or off campus in complete safety. We are paying particular attention to the measures relating to social distance and hygiene. More information will follow.

    You stayed abroad for more than 48 hours in a red zone?

    Then you have to take a PCR-test on day 1 and day 7 of your return to Belgium AND you have to QUARANTAINE. Please read the official communication on this website. Students who test negative on day 1 are allowed to interrupt quarantine in order to take an exam (only to take the exam). Quarantine can only end after a negative PCR test on day 7 of the quarantine.

    This exception applies only to students who return from abroad (red zone) and tested negative (on day 1). Students who have to quarantine because they are infected themselves, or because they have been in close contact with an infected person are not allowed to interrupt their quarantine.

    Force majeur during exam period

    The following situations are all recognised as force majeure:

    • Death of a family member with a blood relationship or affinity up to and including the second degree
    • Illness (substantiated by a medical certificate that satisfies the conditions of art. 112 of the Teaching and Examination Regulations)
    • A positive COVID-test is considered as illness (see above)

    NEW REGULATION regarding the request of a rescheduled examination chance in case of illness

    If the force majeure situation is a case of illness of the student concerned, for organisational reasons a new examination regulation can only be laid down once per academic year. Click here for an example of such a situation.

    What to do in case of force majeure during exam periods?

    1. Send a fully completed force majeur form by e-mail to faces@vub.be (faculty secretariat) as soon as possible and at the latest on the day of the exam
    2. Do not contact the lecturer concerned with questions about the organisation of a possible catch-up exam. This way we prevent the circulation of wrong communication.
    3. Send a valid proof of force majeure (sickness certificate, obituary notice) by e-mail to faces@vub.be (faculty secretariat) as soon as possible and no later than 3 calendar days after the first day of the period of force majeure. The sooner we receive your proof, the sooner we will be able to process your file.

    For completeness, please read Art. 111 and Art. 112 of the Teaching and Examination Regulations.

    What to do in case you're not cured at when your medical attestation expires?

    If you have not been cured at the end of the period of force majeure, you may submit a medical certificate to extend his period of force majeure. If the force majeure period lasted until Friday and the extension of the medical certificate starts on the following Monday, the extension will be accepted. The second medical certificate has to be issued by the same doctor, clearly stating "extension of the period of illness".

    Attention: force majeure is not valid in the event of an overlap of examinations. The procedure in the event of an overlap of exams can be found below.

    Medical unfitness to take exams on campus

    What if you cannot participate in exams organised on the campus for medical reasons (e.g. because you are a COVID-19 risk patient)?

    1. You have this corona force majeure form filled in by a recognised doctor
    2. You email the form as soon as possible to faces@vub.be (at the latest on 10 August!)

    The faculty will review your request. Your application will be accepted without further notice and forwarded to the examiner concerned. The examiner will contact you before the start of the examination period.

    What if you are not in Belgium during the exam period?

    If you are unable to take part in the exams organised on campus because you are abroad, you can request an alternative online exam by filling in this form at the latest by Sunday, 11 July 2021. No late submissions will be accepted. 

    In order to demonstrate you are abroad during the exam period, you will have to provide us with a document that proves the return to your home country. If you already supplied us with this proof for the exams of the first examination session (January, April and/or June), this is no longer necessary. 

    The faculty will check your application and contact you in case they have any further questions or should your application not be accepted. If you do not receive any notice before Friday, 16 July, your application has been accepted and forwarded to the professor(s) concerned. The professor(s) will then contact you by e-mail before the start of the examination period with more information. 

    Make sure to indicate all courses you want to request an online exam for. Do not select any courses of which you will not be taking part in the exam.

    Examination overlap

      The definition of examination overlap: examinations that take place on the same day at the same time. An examination before noon and one in the afternoon on the same day is not considered overlap.

      The examination overlap must be reported to the faculty secretariat via faces@vub.be with the lecturer(s) concerned in cc (copy). The dean decides, together with the lecturer(s) concerned, if an alternative examination can be organized. Respect the following deadlines to report examination overlap:

      • First examination period of the first session: at the latest on 14 December
      • Second examination period of the first session: at the latest on 10 May
      • Second session: at the latest on 9 August

      Examination Boards

      The examination board  meets after each examination session (in February for students who can graduate early, in July after the first examination session and in September after the second examination session) to organise the deliberations per programme. During this deliberation, the examination results are officialised for each student and the proclamation code is determined (continuation of the study programme, passed, not passed, re-enrolment not allowed, etc.).

      Composition of the examination boards 2020-2021

      Graduation

      Keep an eye on your VUB-mail for the latest updates on the graduation ceremony!

      Graduation ceremony

      When you graduate you will receive a graduation certificate via the student administration in the weeks after the deliberation date (exact dates are listed on top of this page). This certificate is valid as official statement of your graduation until we hand over your official diploma later this year. Make sure your current home address is up to date in Student Self Service, as the certificate will be sent by postal mail to the address as stated on your student profile.

      The faculty will invite all master graduates to attend the graduation ceremony: in 2021 it will be organized on 5 October 2021 on the Grand Place in Brussels.

      e send the e-invitation to all known e-mail addresses, but in some cases you''ve changed your private e-mail address and we can only reach you on your VUB-mail. Therefore, keep an eye on your VUB-mail for a while after you've graduated.

      You can pick up your diploma as of 15 November 2021

      Your official diploma

      Your official diploma is an original and unique document that is only printed and delivered once. We take great care of the edit process of your diploma to make sure all information is filled in correctly and completely. This is the main reason why your diploma is not available the week after the deliberation.

      As a graduate bachelor or master student, you can pick up your diploma at the faculty secretariat from 15 November 2021. We will inform you personally (by e-mail on your VUBmail address) if your diploma would be available at a sooner date.

      Bring your proof of identity or prepare a power of attorney in case you delegate this to someone else. In case you should have moved outside Belgium we can deliver it through postal services - it is advised that you send us an e-mail with your current address abroad and a contact phone number.

      Scroll down for important information on internships: forms and contact persons.

      Masterthesis

      The icing on your cake

      Your administrative checklist

      1. Register for your thesis course via Student Selfservice
      2. Choose and confirm your topic in the Master Thesis Information System (Mathis)
      3. Every master thesis student will be informed in time about Mathis and the procedures to follow. For more information, you can contact the Mathis co-ordinator.
      4. Hand in before the deadline
      5. Attention: if you wish to graduate early by handing in your thesis in December, it is best to inform yourself via this website on all (administrative) step

      Plagiarism

      Please read the rules regarding plagiarism carefully. Every student handing in a paper or master's thesis agrees to comply with the rules in force.

      The Dean of the faculty emphasises that sanctions will be applied in every case of plagiarism, which could include exclusion from all examination sessions of the ongoing academic year!

      Confidentiality and embargo

      If your research project calls for a specific confidentiality agreement between a company, you as a student-researcher, and the VUB, you can use this form.

      You can request for an embargo to prevent that the full text (including confidential information) becomes public: if the request is approved, it will only be sent to supervisor and assessor(s). Use this embargo document (download and complete it digitally) to request for an embargo.

      INTERNSHIP

      It is only possible to make an internship agreement between the student, the external firm and the university, if the internship is part of an academic course in your study curriculum. Voluntary internships are no longer supported by the faculty.

      Students in Communication Studies

      Workflow:

      1. Read the course content sheet of your internship course, to find out how and whom to contact to discuss your internship

      2. Download and complete the internship agreement template >> DOWNLOAD THE TEMPLATE (and use Adobe Reader to open and complete)

      3. Have it signed by all parties (you and the external "internship provider")

      4. Send the agreement to your VUB Internship coordinator: 

      --

      You find an overview of internship options on this website and on the vub jobteaser website (sign in required)

      Students in Social Sciences and Political Science: European and International Governance can not make an internship agreement, since this makes no part of the curriculum.

      Students of Solvay Business School

      Workflow:

      1. Read the entire procedure on the flow and details (available further below)

      2. Make good arrangements via the internship form (available further below) with your internship coordinator > mail to internship.business@vub.be

      3. As soon as you have a mutual agreement, the academic team makes an internship agreement via Adobe Sign or Docusign. This will be forwarded to the 3 parties (company, student and VUB). 

      4. When the 3 parties have signed the contract electronically, everyone automatically receives a digital copy of the internship agreement.

      --

      You find an overview of internship options on this website and on the vub jobteaser website (sign in required)

      Students in Business Economics and Management can not make an internship agreement, since this makes no part of the curriculum.

      Internship flow and details


      for students in International Business and Business&Technology

      Read the procedure

      Practical projects


      for students in International Business and Business & Technology

      Check the presentation

      Internship form


      for students in International Business and Business&Technology

      Download form

      Students at the Brussels Diplomatic Academy

      Students enrolled in one of the three Postgraduate programmes organized by the BDA, have the option to select the elective "Professional Experience: internship" on 12 ECTS or 18 ECTS (depending on the programme).

      Download the INTERNSHIP AGREEMENT, complete the pdf using adobe reader and send it to the your VUB Internship coordinator: Gunter Gaublomme 

      The faculty front desk is open after appointment via faces@vub.be

      Make an appointment between 9:00 and 12:00 on weekdays

      Faculty secretariat

      Get in touch with the faculty administration if you have programme (administration) related issues, questions on deadlines, exemption procedure, mobility opportunities, etc.

      Pleinlaan 5, 3rd floor, 02 614 83 83 and faces@vub.be

      SUMMER BREAK (offices closed) from 21/07 till 08/08

      DEPARTMENT SECRETARIATS

      The place where students should hand in papers and their master's thesis.

      SECRETARIAT solvay business school
      PLEINLAAN 5, 4th floor, Room PL5.4.20

      Contact us by e-mail
      (we work from home)

      e-mail address
      faces@vub.be
      Summer break (offices closed)
      From 12/07 until 08/08

      Monday - Friday
      9am-12pm and 1pm - 4pm
      SECRETARIAT SOCIAL SCIENCES
      Pleinlaan 9, 4th floor, room PL9.4.G51

      Contac us by e-mail
      (we work from home)

      Email
      faces@vub.ac.be
      Summer break (offices closed)
      From 12/07 until 08/08

      Monday - Friday
      8am-12pm and 1pm-4pm

      Who is who

      Looking for the name of the dean or the names of the representatives?