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    Faculty front desk
    PLEINLAAN 5, 3.07

    Open on
    TUESDAY & WEDNESDAY 9:00-13:00 AND THURSDAY 9:00-17:00

    Outside the opening hours you can make an appointment via e-mail
    faces@vub.be // 02 614 83 83

    Exam Schedules


    Provisional exam schedules January 2022 are available

    Exam Schedules

    Need for a conversation, programme overview, enrolment requirements, study paths, ...

    All information on your study path (counselor)

    Exemptions

    If you have already obtained credit certificates in higher education, you can apply for exemptions.
    A request for exemptions means that you submit a file to prove that you have already mastered the competences of one or more course units. As a student, you will have to demonstrate this yourself.

    You may only hand in one request per programme each academic year.

    Submit your request digitally

    You can submit your application using the form below, together with a number of attachments.
    You need to mail your file (1 complete document as attachment) before the deadline to faces@vub.be. Put in the subject of your mail 'Application for exemption | FAMILY NAME & First name | 2021-2022'.
    You will receive a confirmation (automatic reply) as proof of submission. Only timely submitted and complete files will be processed.
    Expect a processing time of maximum 3 to 4 weeks.

    Guidelines (manual)

    (!) Before you start your application, read the guidelines (manual) carefully.

    Finally, register for the subjects for which you request an exemption and attend the classes. This way you can be sure that you will not miss any deadlines or compulsory classes if you are not granted the exemption. If you do get the exemption, we will deregister you and you will not have to pay the tuition fee for this course.

    Deadline 1st semester courses and year courses.

    15 October, 2021

    Tip


    We review all requests as "first in, first out". The sooner you submit your file, the sooner you may expect the final outcome.

    Deadline 2nd semester courses (if no request in first semester)

    15 February, 2022

    Exams

    All exams take place on campus, unless explicitly mentioned otherwise in the exam roster. By default no online alternative is being offered.

    Exams and vaccination

    Read all precautions

    Exam Schedules


    Provisional exam schedules January 2022 are available

    Exam Schedules

    What about exams from home / exams on campus / off campus locations?

    How will it work?

    Exam dates 2021-2022

    FIRST SESSION - JANUARY EXAM PERIOD

    • Running from 10 January until 5 February
    • Results will be published as of 7 February (for faculty ES courses)
    • Deliberation for early graduation students on 10 February

    FIRST SESSION - APRIL EXAM PERIOD (ONLY FOR MANAGEMENT STUDENTS)

    • Running from 19 April until 30 April
    • Results will be published as of 20 May
    • Deliberation on 7 July -> official transcript available in selfservice

    FIRST SESSION - JUNE EXAM PERIOD

    • Running from 4 June until 2 July
    • Results will be published as of 2 July (faculty ES courses)
    • Deliberation on 7 Juy -> official transcript available in selfservice

    SECOND SESSION - AUGUST/SEPTEMBER

    • Running from 22 August until 10 September
    • Results will be published as of 10 September (faculty ES courses)
    • Deliberation on 15 September -> official transcript available in selfservice

    Force majeure during exam period

    The following situations are all recognised as force majeure:

    • Death of a family member with a blood relationship or affinity up to and including the second degree
    • Illness (substantiated by a medical certificate that satisfies the conditions of art. 112 of the Teaching and Examination Regulations)
    • A positive COVID-test is considered as illness (see above)

    Regarding the request of a rescheduled examination chance in case of illness

    If the force majeure situation is a case of illness of the student concerned, for organisational reasons a new examination regulation can only be laid down once per academic year. Click here for an example of such a situation.

    What to do in case of force majeure during exam periods?

    1. Send a fully completed force majeure form by e-mail to faces@vub.be (faculty secretariat) as soon as possible and at the latest on the day of the exam
    2. Do not contact the lecturer concerned with questions about the organisation of a possible catch-up exam. This way we prevent the circulation of wrong communication.
    3. Send a valid proof of force majeure (sickness certificate, obituary notice) by e-mail to faces@vub.be (faculty secretariat) as soon as possible and no later than 3 calendar days after the first day of the period of force majeure. The sooner we receive your proof, the sooner we will be able to process your file.

    For completeness, please read Art. 111 and Art. 112 of the Teaching and Examination Regulations.

    What to do in case you're not cured when your medical attestation expires?

    If you have not been cured at the end of the period of force majeure, you may submit a medical certificate to extend this period of force majeure. If the force majeure period lasted until Friday and the extension of the medical certificate starts on the following Monday, the extension will be accepted. The second medical certificate has to be issued by the same doctor, clearly stating "extension of the period of illness".

    Attention: force majeure is not valid in the event of an overlap of examinations. The procedure in the event of an overlap of exams can be found below.

    Examination overlap

      The definition of examination overlap: examinations that take place on the same day at the same time. An examination before noon and one in the afternoon on the same day is not considered overlap.

      The examination overlap must be reported to the faculty secretariat via faces@vub.be with the lecturer(s) concerned in cc (copy). The dean decides, together with the lecturer(s) concerned, if an alternative examination can be organized. Respect the following deadlines to report examination overlap:

      • First examination period of the first session: at the latest on 14 December
      • Second examination period of the first session: at the latest on 10 May
      • Second session: at the latest on 9 August

      Examination Boards

      The examination board  meets after each examination session (in February for students who can graduate early, in July after the first examination session and in September after the second examination session) to organise the deliberations per programme. During this deliberation, the examination results are officialised for each student and the proclamation code is determined (continuation of the study programme, passed, not passed, re-enrolment not allowed, etc.).

      Composition of the examination board 2021-2022

      Graduation

      You can pick up your diploma as of 15 November 2021

      Your official diploma

      Your official diploma is an original and unique document that is only printed and delivered once. We take great care of the edit process of your diploma to make sure all information is filled in correctly and completely. This is the main reason why your diploma is not available the week after the deliberation.

      As a graduate bachelor or master student, you can pick up your diploma at the faculty secretariat from 15 November 2021. We will inform you personally (by e-mail on your VUBmail address) if your diploma would be available at a sooner date.

      Bring your proof of identity or prepare a power of attorney in case you delegate this to someone else. In case you should have moved outside Belgium we can deliver it through postal services - it is advised that you send us an e-mail with your current address abroad and a contact phone number.

      Scroll down for important information on internships: forms and contact persons.

      Masterthesis

      The icing on your cake

      Your administrative checklist

      1. Register for your thesis course via Student Selfservice.
      2. Choose and confirm your topic in the Master Thesis Information System (Mathis).
      3. Every master thesis student will be informed in time about Mathis and the procedures to follow. For more information, you can contact the Mathis co-ordinator.
      4. Hand in before the deadline.
      5. Attention: if you wish to graduate early by handing in your thesis in December, it is best to inform yourself via this website on all (administrative) steps.

      Plagiarism

      Please read the rules regarding plagiarism carefully. Every student handing in a paper or master's thesis agrees to comply with the rules in force.

      The Dean of the faculty emphasises that sanctions will be applied in every case of plagiarism, which could include exclusion from all examination sessions of the ongoing academic year!

      Confidentiality and embargo

      If your research project calls for a specific confidentiality agreement between a company, you as a student-researcher, and the VUB, you can use this form.

      You can request for an embargo to prevent that the full text (including confidential information) becomes public: if the request is approved, it will only be sent to supervisor and assessor(s). Use this embargo document (download and complete it digitally) to request for an embargo.

      INTERNSHIP

      It is only possible to make an internship agreement between the student, the external firm and the university, if the internship is part of an academic course in your study curriculum. Voluntary internships are no longer supported by the faculty.

      Students in Communication Studies

      Workflow:

      1. Read the course content sheet of your internship course, to find out how and whom to contact to discuss your internship

      2. Download and complete the internship agreement template >> DOWNLOAD THE TEMPLATE (and use Adobe Reader to open and complete)

      3. Have it signed by all parties (you and the external "internship provider")

      4. Send the agreement to your VUB Internship coordinator: 

      --

      You find an overview of internship options on this website and on the vub jobteaser website (sign in required)

      Students in Social Sciences and Political Science: European and International Governance can not make an internship agreement, since this is not part of the curriculum.

      Students of Solvay Business School

      Workflow:

      1. Read the entire procedure on the flow and details (available further below)

      2. Make good arrangements via the internship form (available further below) with your internship coordinator > mail to internship.business@vub.be

      3. As soon as you have a mutual agreement, the academic team makes an internship agreement via Adobe Sign or Docusign. This will be forwarded to the 3 parties (company, student and VUB). 

      4. When the 3 parties have signed the contract electronically, everyone automatically receives a digital copy of the internship agreement.

      --

      You find an overview of internship options on this website and on the vub jobteaser website (sign in required)

      Students in Business Economics and Management can not make an internship agreement, since this is not part of the curriculum.

      Internship flow and details


      for students in International Business and Business&Technology

      Read the procedure

      Practical projects


      for students in International Business and Business & Technology

      Check the presentation

      Internship form


      for students in International Business and Business&Technology

      Download form

      Students at the Brussels Diplomatic Academy

      Students enrolled in one of the three Postgraduate programmes organized by the BDA, have the option to select the elective "Professional Experience: internship" on 12 ECTS or 18 ECTS (depending on the programme).

      Download the INTERNSHIP AGREEMENT, complete the pdf using adobe reader and send it to the your VUB Internship coordinator: Gunter Gaublomme 

      Faculty secretariat

      Get in touch with the faculty administration if you have programme (administration) related issues, picking up your diploma, questions on deadlines, exemption procedure, mobility opportunities, etc.

      Opening hours of our front desk:

      • Tuesday between 9:00 and 13:00
      • Wednesday between 9:00 and 13:00
      • Thursday between 9:00 and 17:00

      Outside these moments you can only come by after making an appointment. Send us an e-mail with a proposed day & hour. After we've confirmed, you're welcome!

      Pleinlaan 5, 3rd floor, 02 614 83 83

      Contact us via e-mail

      DEPARTMENT SECRETARIATS

      The place where students should hand in papers and their master's thesis.

      SECRETARIAT solvay business school
      PLEINLAAN 5, 4th floor, Room PL5.4.20

      Contact us by e-mail
      (we work from home)

      e-mail address
      faces@vub.be
      Summer break (offices closed)
      From 12/07 until 08/08

      Monday - Friday
      9am-11.30am and 1pm - 4pm

      Available during opening hours on
      02 614 83 81
      SECRETARIAT SOCIAL SCIENCES
      Pleinlaan 9, 4th floor, room PL9.4.G51

      Contac us by e-mail
      (we work from home)

      Email
      faces@vub.ac.be
      Summer break (offices closed)
      From 12/07 until 08/08

      Monday - Friday
      8am-12pm and 1pm-4pm

      Who is who

      Looking for the name of the dean or the names of the representatives?