Portal for

    Regulations and forms

    Scroll down to find more information on master thesis: a checklist, what about plagiarism, confidentiality and embargo.


    Request for an exception on regulations

    You can request for an exception on regulations by sending an e-mail to stbfaces@vub.ac.be, with subject "Exception + full name + student number". The student counselor will discuss your request with the Dean, whom will take the final decision.

    You can request exceptions regarding:

    • Overruling the pre- and co-requesites
    • Exceeding the maximum registration of 66 ECTS-credits
    • Enrolment after the deadline of Oct 8th, 2018
    • Course registration after the deadline of Oct 15th, 2018
    • Combined enrolment regulations (bachelor-master programme > art 42§3 of the TER 2018-2019

    You will receive final answer by e-mail.

    Master's thesis

    What is more exciting and intimidating than having to write a small book at the end of your studies? But before you start, make sure you register for your thesis on the Student Selfservice and in Mathis.


    1. Register for your thesis on the Student Selfservice
    2. Choose and confirm your topic in the Master Thesis Information System (Mathis)
    3. Hand in before the deadline
    4. Attention: if you wish to graduate early by handing in your thesis in December, it is best to inform yourself via this website on all (administrative) steps

    Every master's thesis student will be informed in time about Mathis and the procedures to follow. For more information, you can contact the Mathis co-ordinator.


    Please read the rules regarding plagiarism carefully. Every student handing in a paper or master's thesis agrees to comply with the rules in force.

    The Dean of the faculty emphasises that sanctions will be applied in every case of plagiarism, which could include exclusion from all examination sessions of the ongoing academic year!

    Confidentiality and embargo

    If your research project calls for a specific confidentiality agreement between a company, you as a student-researcher, and the VUB, you can use this template document.

    You can request for an embargo to prevent that the full text (including confidential information) becomes public: if the request is approved, it will only be sent to supervisor and assessor(s). Use this template document (download and complete it digitally) to request for an embargo.

    Your study path

    By default you study the programme following the standard track. Some students choose to design the study trajectory themself. If you leave the standard study track, we advise you to contact your LEARNING PATH COUNSELOR who can inform, advise, and guide you.

    Keep track of the full picture, and the options

    When designing your study path, it is important to keep in mind the pre- and co-requisites, the spreading possibilities, and the programme overview. All information can be found below, next to your study programme.


    You can hand in a request by filling out this form

    The learning path counsellor will deliver your request to the Dean who will take the final decision.
    What possible requests for exceptions are there?

    1. Pre- en corequisites (you want to overrule the requirements for a course)
    2. Combine study programmes (you want to combine a bachelor or bridging programme with a master programme)
    3. Enroll for the programme after the deadline
    4. (De)register for courses after the deadline of October 15 (first semester and year courses)
    5. (De)register for courses after the deadline of February 28
    6. Exceed the maximum amount of 66 ECTS-credits

    Pre- and Co-requisites

    In order to be able to register for some courses, you need to meet certain enrolment requirements first. These requirements can be either pre- or co-requisites (see above).

    A pre-requisite is a course that you must have completed before being able to enrol in a subsequent course, and which indicates that you master the competencies attributed to it.

    A co-requisite is a course that, in case if you have not completed it yet, you must enrol in together with a subsequent course.


    You can apply for an exemption for a course on condition that you obtained a credit certificate for a course with identical or similar content.

    You may only hand in one request per programme each academic year.

    You can apply for an exemption for one or more courses on the basis of previously obtained credits. In order to do this, you need to submit an application form to the faculty secretariat in person. A staff member will go through the file together with you and give you a receipt.

    The submission of your application happens through one of the forms below. A complete exemption request consists of three chapters that are clearly separated by a new title page or tabs. You find all the information in our guidelines.

    Please read this information carefully. Only a complete request that has been submitted on time will be processed.



    On this page you can find the exam schedules and information on what to do in case of a force majeure event.

    Exam Preparation Contact during August 2019

    You can contact some lecturers and assistants in preparation of your second session exam. You will find an overview of who is available, when and through which channel on this document.

    What to do in case of illness or force majeure?

    1. First, fill in the 'force majeure' form
    2. Send the completed form to the examiner via email with faces@vub.ac.be in CC on the day of the exam at the latest (!) 
    3. Provide the Faculty Secretariat with a valid proof of force majeure (medical certificate, obituary notice,...) via email or by handing it in at the Faculty Secretariat (C2.03) three calendar days after the day of the exam at the latest (!)
    4. For the sake of completeness, please read Article 111 and Article 112 of the Teaching and Exam regulations


    Please be aware that this form is not meant to resolve problems relating to coinciding exams

    Exam results

    The official transcript of records with all results and the proclamation code will be available after deliberation, organized on Thursday July 4th, 2019. You find all information on how to do so, via this website

    All ES Faculty exam results will be published as of Monday July 1st, 2019 and will become visible in your Student Selfservice. Exam results of courses organized by other faculties can be published on another date, so do not panic if you do not see all results at once.

    The exam results of MSc in Management students will be published as of Friday May 24th, 2019.

    Participants of the second session exam during August/September will be able to download the official transcript of records after deliberation day of September 12th, 2019 via Student Selfservice.

    Exam Schedule - Second Examination Session 2018-2019

    The link below will take you to the exam schedules for the Second Examination Session (August 2019)

    Exam schedules - Second Examination Session (August 2019)

    The exam periodes for the faculty ES can differ from the official examination sessions as indicated on the academic calendar. For the faculty ES exams can be planned during the second examination session as of Friday August 16th untill Saturday September 7th, 2019.

    Examination overlap

    The examination overlap* must be reported to the faculty secretariat via faces@vub.be and to the lecturer(s) concerned. The dean decides, together with the lecturer(s) concerned, if an alternative examination can be organized.

    • First examination period of the first session: at the latest on December 1st 2018
    • Second examination period of the first session: at the latest on May 1st 2019
    • Second session: at the latest on July 15th 2019

    * The definition of examination overlap: examinations that take place on the same day at the same time. An examination before noon and one in the afternoon on the same day is not considered overlap.

    Incoming exchange students

    Welcome in Belgium. Welcome in Brussels. Welcome at VUB!

    Course list academic year 2019-2020

    In agreement with our professors, we've created course lists for incoming exchange students per (main) study field and per academic level.

    There are 4 lists:

    1. Bachelors in social sciences study field: political science, communication studies, sociology
    2. Bachelors in economics/management study field
    3. Masters in social sciences study field: political science, communication studies, sociology
    4. Masters in economics/management study field

    You select YOUR list and you are supposed to keep your course selection to this list. We expect you take a minimum of 21 ECTS per semester.

    Browsing through the list, you will notice a mix of bachelor level and master level courses. We give you the opportunity and responsibility to select courses from a (higher) different academic level. It is advised to discuss the academic level with your home university exchange coordinator (who signs the learning agreement).

    You find a lot of useful (general) information via the FAQ for incoming exchange students, via this website: http://www.vub.ac.be/en/exchange#faq

    Bachelor level

    As a bachelor student, pick your study field here below to find the course list:

    Master level

    As a master student, pick your study field here below to find the course list:

    Timetables and exam schedules

    You find all information on timetables, exam schedules and how to read them via this website.

    Exchange students find their courses best via the "CONSULT TIMETABLES PER COURSE" function!


    For questions on available courses, timetables, results

    Mail the faculty


    For questions on procedures, deadlines arrival/departure documents, official documents and signatures

    Mail the exchange team

    Faculty secretariat

    Feel free to drop by the secretariat with all your questions.

    Are you unable to visit us during our opening hours? Just give us a call or send an e-mail and we will look for a convenient moment.

    Faculty secretariat closed

    July 22 up until August 2

    Pleinlaan 5, 3rd floor

    02 614 83 83 and faces@vub.be


    The place where students should hand in papers and their master's thesis.

    SECRETARIAT solvay business school
    PLEINLAAN 5, 4th floor, Room PL5.4.20

    phone number
    0032 2 614 83 81

    e-mail address
    Opening hours

    Monday - Friday
    9am-12am and 1pm - 4pm
    Pleinlaan 9, 4th floor, room PL9.4.G51

    Phone number
    0032 2 614 86 00

    Opening hours

    Monday - Friday
    8am-12am and 1pm-4pm

    Who is who

    Looking for the name of the dean or the names of the representatives?