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    Classes in second semester

    The second semester will start in "code red". Keep a close eye on the timetables for all adjustments. Lecturers will continue to communicate on livestreams and recordings on Canvas. For completeness, consult student.vub.be/en/news for all student news and changes at the university.

    If you still have questions about some subjects, do not hesitate to contact the faculty via faces@vub.be.

    Please be aware that you can also contact your study path counselor in the event of any difficulties during your academic career.

    Faculty front desk
    PLEINLAAN 5, 3.07

    Open after appointment
    Between 9:00 and 12:00

    02 614 83 83
    faces@vub.be

    Ready for the new academic year?

    Check the faculty deadlines calendar!

    REGULATIONS

      

    Forms

    ***

    ORIENTATION (SPECIALIZATION) SELECTION

    EXAMS

    • Force Majeure procedure (request for alternative date of exam)
    • Inspect & feedback option: You have the right to inspect your written exam or ask for feedback on your oral exam, once your exam result has been published. Contact your lecturer by e-mail the latest 13 February -> deadline to inspect is 15 Feb for all January sesion exams
    • Application form to obtain an "exam copy" -> submit the form to faces@vub.be. Important condition to obtain the exam copy is to make use of the right-to-inspect & feedback-on-exam option.

    MASTER'S THESIS

    INTERNSHIP

    EXCEPTIONAL REQUEST

    Need for a conversation, programme overview, enrolment requirements, study paths, ...

    All information on your study path (counselor)

    Exemptions

    You can apply for an exemption for a course on condition that you obtained a credit certificate for a course with identical or similar content.

    You may only hand in one request per programme each academic year.

    SUBMIT YOUR REQUEST BY E-MAIL TO FACES@VUB.BE

    You can apply for an exemption for one or more courses on the basis of previously obtained credits. In order to do this, you need to submit an application form digitally by e-mail to faces@vub.be. Use as subject of your e-mail "Exemption request 2020 + your full name". Make sure your file is attached as 'one merged document' containing the three chapters (explained below).

    The submission of your application happens through one of the forms below. A complete exemption request consists of three chapters that are clearly separated by a new title page or tabs. You find all the information in our guidelines.

    Please read this information carefully. Only a complete request that has been submitted DIGITALLY on time will be processed. You can ignore "rule 11" on the outdated submission procedure - we no longer ask you to submit your file in person (!!) and ignore p2 on "supplies and title page".

    SEND YOUR REQUEST WITH A COMPLETE FILE AS ONE ATTACHMENT BY E-MAIL TO faces@vub.be BEFORE THE DEADLINE

     

    Forms for academic year 2020-2021

    Social Sciences

    Communication Studies

    Political Science: European and International Governance

    Bachelor in Social Sciences
     

    Solvay Business School

    Business Economics

    Business & Technology

    International Business

    Management
     

    You find the exemption forms for our Dutch-language programmes here.

    More information on your diploma and the graduation ceremony >> on the bottom of this page

    Exams

    General data, exam organisation and what to do in case of a force majeure.

    Exam schedules 1st exam period - 1st exam session (January 2021)

    Click here to check the exam schedules

    You may have exam on a location off campus

    External exam locations

    Exam data 2020-2021

    1st session exam data

    • 1st period (January): from January 4th until January 30, 2021 included
    • Exam results will be published as of January 30, 2021 >> how to consult my exam results?
    • Deliberation early graduates: February 4, 2021(transcript of records available in selfservice for early graduates only!)

     

    • 2nd period (management students): from April 19 until April 30, 2021 included
    • 2nd period (all other students): from May 31 until June 26, 2021 included
    • Exam results will be published as of June 26, 2021 >> how to consult my exam results?
    • Deliberation day: Thursday July 1, 2021 (transcript of records available in selfservice)

    2nd session exam data

    • from August 16 until September 4 included
    • Exam results will be published as of September 4, 2021 >> how to consult my exam results?
    • Deliberation day: Thursday September 9, 2021

    Safety 

    At this moment and in the weeks to come the faculty is making practical arrangements with the central services of the VUB to organize the examinations on or off campus in complete safety. We are paying particular attention to the measures relating to social distance and hygiene. More information will follow.

    You stayed abroad for more than 48 hours in a red zone?

    Then you have to take a PCR-test on day 1 and day 7 of your return to Belgium AND you have to QUARANTAINE. Please read the official communication on this websiteStudents who test negative on day 1 are allowed to interrupt quarantine in order to take an exam (only to take the exam). Quarantine can only end after a negative PCR test on day 7 of the quarantine.

    This exception applies only to students who return from abroad (red zone) and tested negative (on day 1). Students who have to quarantine because they are infected themselves, or because they have been in close contact with an infected person are not allowed to interrupt their quarantine!

    Force majeur during exam period

    The following situations are all recognised as force majeure:

    • Death of a family member with a blood relationship or affinity up to and including the second degree
    • Illness (substantiated by a medical certificate that satisfies the conditions of art. 112 of the Teaching and Examination Regulations)

    NEW REGULATION regarding the request of a rescheduled examination chance in case of illness

    If the force majeure situation is a case of illness of the student concerned, for organisational reasons a new examination regulation can only be laid down once per academic year. Click here for an example of such a situation.

    What to do in case of force majeure during exam periods?

    1. Send a fully completed force majeur form by e-mail to faces@vub.be (faculty secretariat) as soon as possible and at the latest on the first day of the exam at the latest.
    2. Do not contact the lecturer concerned with questions about the organisation of a possible catch-up exam. This way we prevent the circulation of wrong communication.
    3. Send a valid proof of force majeure (sickness certificate, obituary notice) by e-mail to faces@vub.be (faculty secretariat) as soon as possible and no later than 3 calendar days after the first day of the period of force majeure. The sooner we receive your proof, the sooner we will be able to process your file.

    For completeness, please read Art. 111 and Art. 112 of the Teaching and Examination Regulations.

    What to do in case you're not cured at when your medical attestation expires?

    If you have not been cured at the end of the period of force majeure, you may submit a medical certificate to extend his period of force majeure. If the force majeure period lasted until Friday and the extension of the medical certificate starts on the following Monday, the extension will be accepted. The second medical certificate has to be issued by the same doctor, clearly stating "extension of the period of illness".

    Attention: force majeure is not valid in the event of an overlap of examinations. The procedure in the event of an overlap of exams can be found below.

    What if you cannot take part in exams on campus (because of medical reasons, for example if you are a COVID-19 risk patient)

    The force majeure form below must only be filled in if you are unable to take an exam on campus for medical reasons and this has been confirmed by a physician. 

    1. Fill in the  corona force majeur form (currently unavailable due to the deadline) 
    2. Send the completed form, signed by a physician, by e-mail BEFORE 4 JANUARY 2021 to faces@vub.be (faculty secretariat)  

    The faculty will review your request and contact you if they have any further questions.  Without any notice to the contrary, your request is accepted and forwarded to the examinator(s) concerned. The examinator(s) will contact you by e-mail before the start of the exam period. 

    What if you are not in Belgium during the exam period?

    If you are unable to take part in the exams organised on campus because you are abroad, you can request an alternative online exam by filling in theonline form (currently unavailable) at the latest by Monday December 14, 2020. No late submissions will be accepted. To prove you are abroad you will have to provide a document that proves the return to your home country.

    The faculty will check your application and contact you if they have any further questions. If you do not receive any notice to the contrary, your application is accepted and forwarded to the professor(s) concerned. The professor(s) will contact you by e-mail before the start of the examination period with more information. The examination format might differ from what is mentioned in the course description.

    Make sure to indicate all courses for which you request an online exam. Do not indicate any courses in which you will not be taking the exam.

    Examination overlap

      The definition of examination overlap: examinations that take place on the same day at the same time. An examination before noon and one in the afternoon on the same day is not considered overlap.

      The examination overlap must be reported to the faculty secretariat via faces@vub.be with the lecturer(s) concerned in cc (copy). The dean decides, together with the lecturer(s) concerned, if an alternative examination can be organized. Respect the following deadlines to report examination overlap:

      • First examination period of the first session: at the latest on December 14th
      • Second examination period of the first session: at the latest on May 10th
      • Second session: at the latest on August 9th

      Examination Boards

      The examination board  meets after each examination session (in February for students who can graduate early, in July after the first examination session and in September after the second examination session) to organise the deliberations per programme. During this deliberation, the examination results are officialised for each student and the proclamation code is determined (continuation of the study programme, passed, not passed, re-enrolment not allowed, etc.).

      Composition of the examination boards 2020-2021

      What about exams from home / exams on campus / off campus locations?

      How will it work?

      Graduation

      Keep an eye on your VUB-mail for the latest updates on the graduation ceremony!

      Graduation ceremony

      When you graduate you will receive a graduation certificate via the student administration in the weeks after the deliberation date (exact dates are listed on top of this page). This certificate is valid as official statement of your graduation until we hand over your official diploma later this year. Make sure your current home address is up to date in Student Self Service, as the certificate will be sent by postal mail to the address as stated on your student profile.

      The faculty will invite all master graduates to attend the graduation ceremony, traditionally organised in the fall of the year in which you graduate. We send the e-invitation to all known e-mail addresses, but in some cases you''ve changed your private e-mail address and we can only reach you on your VUB-mail. Therefore, keep an eye on your VUB-mail for a while after you've graduated.

      You can pick up your diploma as of November 15th, 2020

      Your official diploma

      Your official diploma is an original and unique document that is only printed and delivered once. We take great care of the edit process of your diploma to make sure all information is filled in correctly and completely. This is the main reason why your diploma is not available the week after the deliberation.

      As a graduate bachelor or master student, you can pick up your diploma at the faculty secretariat from November 15th, 2020. We will inform you personally (by e-mail on your VUBmail address) if your diploma would be available at a sooner date.

      Bring your proof of identity or prepare a power of attorney in case you delegate this to someone else. In case you should have moved outside Belgium we can deliver it through postal services - it is advised that you send us an e-mail with your current address abroad and a contact phone number.

      Scroll down for important information on internships: forms and contact persons.

      Masterthesis

      The icing on your cake

      Your administrative checklist

      1. Register for your thesis course via Student Selfservice
      2. Choose and confirm your topic in the Master Thesis Information System (Mathis)
      3. Every master thesis student will be informed in time about Mathis and the procedures to follow. For more information, you can contact the Mathis co-ordinator.
      4. Hand in before the deadline
      5. Attention: if you wish to graduate early by handing in your thesis in December, it is best to inform yourself via this website on all (administrative) step

      Plagiarism

      Please read the rules regarding plagiarism carefully. Every student handing in a paper or master's thesis agrees to comply with the rules in force.

      The Dean of the faculty emphasises that sanctions will be applied in every case of plagiarism, which could include exclusion from all examination sessions of the ongoing academic year!

      Confidentiality and embargo

      If your research project calls for a specific confidentiality agreement between a company, you as a student-researcher, and the VUB, you can use this form.

      You can request for an embargo to prevent that the full text (including confidential information) becomes public: if the request is approved, it will only be sent to supervisor and assessor(s). Use this embargo document (download and complete it digitally) to request for an embargo.

      INTERNSHIP

      It is only possible to make an internship agreement between the student, the external firm and the university, if the internship is part of an academic course in your study curriculum. Voluntary internships are no longer supported by the faculty.

      Students in Communication Studies

      Workflow:

      1. Read the course content sheet of your internship course, to find out how and whom to contact to discuss your internship

      2. Download and complete the internship agreement template >> DOWNLOAD THE TEMPLATE (and use Adobe Reader to open and complete)

      3. Have it signed by all parties (you and the external "internship provider")

      4. Send the agreement to your VUB Internship coordinator: 

      --

      You find an overview of internship options on this website and on the vub jobteaser website (sign in required)

      Students in Social Sciences and Political Science: European and International Governance can not make an internship agreement, since this makes no part of the curriculum.

      Students of Solvay Business School

      Workflow:

      1. Read the entire procedure on the flow and details (available further below)

      2. Make good arrangements via the internship form ((available further below) with your internship coordinator > mail to internship.business@vub.be

      3. Download and complete the internship agreement (available further below ; use adobe reader)

      4. Send the pdf of the agreement to your internship coordinator,  who will launch a sign-by-all-parties flow using Adobe Sign.

      --

      You find an overview of internship options on this website and on the vub jobteaser website (sign in required)

      Students in Business Economics and Management can not make an internship agreement, since this makes no part of the curriculum.

      Internship flow and details


      for students in International Business and Business&Technology

      Read the procedure

      Practical projects


      for students in International Business and Business & Technology

      Check the presentation

      Internship form


      for students in International Business and Business&Technology

      Download form

      Internship agreement


      use adobe reader to complete

      Download

      Students at the Brussels Diplomatic Academy

      Students enrolled in one of the three Postgraduate programmes organized by the BDA, have the option to select the elective "Professional Experience: internship" on 12 ECTS or 18 ECTS (depending on the programme).

      Download the INTERNSHIP AGREEMENT, complete the pdf using adobe reader and send it to the your VUB Internship coordinator: Gunter Gaublomme 

      The faculty front desk is open after appointment via faces@vub.be

      Make an appointment between 9am and 12am on weekdays

      Faculty secretariat

      Get in touch with the faculty administration if you have programme (administration) related issues, questions on deadlines, exemption procedure, mobility opportunities, etc.

      Pleinlaan 5, 3rd floor

      02 614 83 83 and faces@vub.be

      DEPARTMENT SECRETARIATS

      The place where students should hand in papers and their master's thesis.

      SECRETARIAT solvay business school
      PLEINLAAN 5, 4th floor, Room PL5.4.20

      phone number
      0032 2 614 83 81

      e-mail address
      faces@vub.be
      !!!
      Currently closed till further notice

      Monday - Friday
      9am-12am and 1pm - 4pm
      SECRETARIAT SOCIAL SCIENCES
      Pleinlaan 9, 4th floor, room PL9.4.G51

      Phone number
      0032 2 614 86 00

      Email
      faces@vub.ac.be
      !!!
      Currently closed till further notice

      Monday - Friday
      8am-12am and 1pm-4pm

      Who is who

      Looking for the name of the dean or the names of the representatives?