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    UPDATE 27/03/2020

    As a result of the extension of the measures to limit the spread of the corona virus, all physical classes will be replaced by digital education until the end of this second semester. We therefore no longer expect you to be on campus for classes this academic year. You can find out all the specific details about each second semester course via canvas.vub.be.

    • If you have any questions or remarks about the adjusted way of teaching, we advise you to contact the responsible lecturer directly (on canvas or by e-mail).
    • If you have an issue with one of the adjusted ways of teaching, you can report it to the faculty via faces@vub.be
    • All other corona related questions or reports should still be sent to coronavirus@vub.be

    With regard to the exam session in June, we are in line with the central crisis communication. As announced earlier this week, the June exams take place as planned. More details about the examination method will follow in the week of April 20th.

    Only for students in the programme of MSc in Management: the exams after the spring break will be rescheduled for the weeks of May 25th and June 1st. The new dates will be sent in the week of April 20th. You’ve received a personal message on canvas on this update and what to do in case you're no longer in town.

    Take care of yourself and in the meantime try keeping your focus on your studies!

    UPDATE: new deadline to hand in your master thesis in first session for all students in all programmes


    We've cancelled the oral defense for this academic year

    New deadline: Monday, June 8th, 2020

    UPDATE: we close all our secretariats physically but keep (tele-)working and therefore reachable by mail via faces@vub.be

    Follow the latest updates on the corona virus here

    FACULTY DEADLINES

    The remaining faculty deadlines this academic year relate to the submission of the master thesis. The deadlines for bachelor thesis and course-related tasks are programme-specific and were announced at the beginning of this academic year. We wish all students good courage and good luck in completing their tasks, assignments, papers or master thesis.

     

    Submission master thesis in 1st session


    at your department secretariat

    NEW DATE: JUNE 8th, 2020

    Submission master thesis in 2nd session


    at your department secretariat

    AUGUST 3rd, 2020

    REGULATIONS

      

    Forms

    Students who wish to make use of the copy right must report this to the faculty by means of a standard form (e-mail this form to faces@vub.be). A staff member of the faculty secretariat will check whether, as a student, you have explicitly stated that you will not multiply or distribute the examination copy, and whether you have made use of the inspection and feedback facilities beforehand.

    EXCEPTIONAL REQUESTS

    You can hand in a request for an exception on regulations by filling out this form

    The learning path counsellor will deliver your request to the Dean who will take the final decision.
    What possible requests for exceptions are there?

    1. Pre- en corequisites (you want to overrule the requirements for a course)
    2. Combine study programmes (you want to combine a bachelor or bridging programme with a master programme)
    3. Enroll for the programme after the deadline
    4. (De)register for courses after the deadline of 15 October (first semester and year courses)
    5. (De)register for courses after the deadline of 28 February
    6. Exceed the maximum amount of 66 ECTS-credits

    Your study path

    By default you study the programme following the standard track. Some students choose to design the study trajectory themself. If you leave the standard study track, we advise you to contact your LEARNING PATH COUNSELOR who can inform, advise, and guide you.

    Keep track of the full picture, and the options

    When designing your study path, it is important to keep in mind the pre- and co-requisites, the spreading possibilities, and the programme overview. All information can be found below, next to your study programme.

    Request for an exception on regulations

    You can hand in a request by filling out this form

    The learning path counsellor will deliver your request to the Dean who will take the final decision.
    What possible requests for exceptions are there?

    1. Pre- en corequisites (you want to overrule the requirements for a course)
    2. Combine study programmes (you want to combine a bachelor or bridging programme with a master programme)
    3. Enroll for the programme after the deadline
    4. (De)register for courses after the deadline of October 15 (first semester and year courses)
    5. (De)register for courses after the deadline of February 28
    6. Exceed the maximum amount of 66 ECTS-credits

    Pre- and Co-requisites

    In order to be able to register for some courses, you need to meet certain enrolment requirements first. These requirements can be either pre- or co-requisites (see above).

    A pre-requisite is a course that you must have completed before being able to enrol in a subsequent course, and which indicates that you master the competencies attributed to it.

    A co-requisite is a course that, in case if you have not completed it yet, you must enrol in together with a subsequent course.

    Exemptions

    You can apply for an exemption for a course on condition that you obtained a credit certificate for a course with identical or similar content.

    You may only hand in one request per programme each academic year.

    You can apply for an exemption for one or more courses on the basis of previously obtained credits. In order to do this, you need to submit an application form to the faculty secretariat in person. A staff member will go through the file together with you and give you a receipt.

    The submission of your application happens through one of the forms below. A complete exemption request consists of three chapters that are clearly separated by a new title page or tabs. You find all the information in our guidelines.

    Please read this information carefully. Only a complete request that has been submitted on time will be processed.

     

    More information on your diploma and the graduation ceremony >> on the bottom of this page

    Exams

    General data, exam schedules and what to do in case of a force majeure (illness) event.

    UPDATE March 27th 2020: the exams after the spring break will be rescheduled for the weeks of May 25th and June 1st. The new dates will be sent in the week of April 20th.

    A personal message has been sent to all students concerned on canvas

    First session general data

    • First Period: from January 9th, 2020 until February 1st, 2020 included

    • Exam results will be published as of Monday February 3rd, 2020 >>> how to consult my exam results?

    • Deliberation (for students who can graduate this session): Thursday February 6th, 2020

    • Second Period ( = only for management students): NEW DATES from May 25th until June 6th included 

    • Second Period: from June 2nd, 2020 until June 27th, 2020 included

    • Exam results will be published as of  June 27th, 2020

    • Deliberation day: Thursday July 2nd, 2020 => transcript of records becomes available via student selfservice

    >>> how to consult my exam results?

    Second session general data

    • Master Thesis: deadline is August 3rd, 2020
    • Second exam session: from August 13th, 2020 until September 5th, 2020 included

    Exam Schedules

    UPDATE: A new link to the rescheduled examination sessions (from April 19th to May 25th) will be made available the latest on April 20th, 2020.

    In accordance with the faculty teaching and examination regulations the standard study path is taken as a basis for the exam schedules.

    Via the link below you can consult the provisional exam schedules for the second exam period of the first examination session(April-June 2020)

    Exam schedules - Second Exam Period - First Examination Session (April - June 2020)

    What to do in case of force majeure (illness, death of a relative, etc.)?

    1. First, fill in the 'force majeure' form
    2. Send the completed form via email to faces@vub.be (faculty secretariat) on the day of the first exam concerned at the latest (!). Do not inform nor contact the lecturer concerned - this will be taken care of by a colleague from the faculty secretariat.
    3. Provide the faculty secretariat with a valid proof of force majeure (medical certificate, obituary notice,...) via email or by handing it in at the Faculty Secretariat (PL5.3.07) three calendar days after the first day of the force majeur period at the latest (!)
    4. Only students who are legitimately absent for at least four consecutive days (or in case of death of a relative) can request for a rescheduled examination chance. All other students who are legitimately absent for a shorter period, will receive the official exam mark "Legitimately absent" and are referred to second session exam.

    For the sake of completeness, please read Art. 111 and Art. 112 of the Teaching and Exam regulations.

    Important!

    Please be aware that this form is not meant to resolve problems relating to coinciding exams

    Examination overlap

    The examination overlap* must be reported to the faculty secretariat via faces@vub.be and to the lecturer(s) concerned. The dean decides, together with the lecturer(s) concerned, if an alternative examination can be organized.

    • First examination period of the first session: at the latest on 1 December 2019
    • Second examination period of the first session: at the latest on 1 May 2020
    • Second session: at the latest on 15 July 2020

    * The definition of examination overlap: examinations that take place on the same day at the same time. An examination before noon and one in the afternoon on the same day is not considered overlap.

    GRADUATION

    You can graduate on three different dates during one academic year: January (early graduation, July (1st sesison), September (2nd session).

    Graduation ceremony

    When you graduate you will receive a graduation certificate via the student administration in the weeks after the deliberation date (exact dates are listed on top of this page). This certificate is valid as official statement of your graduation until we hand over your official diploma in December. Make sure your current address is up to date in Student Self Service. 

    We organize one Graduation Ceremony each year, which takes place in December. This year's graduation ceremony for all master's students graduated in 2019-2020 is scheduled for Saturday December 12th, 2020. You will receive more information in the weeks before this event. 

    Students who graduate in the Bachelor of Social Sciences will have an informal goodbye ceremony organized by the Program Board in July 2020. Students concerned will receive all information regarding this event well in time. 

    Your official diploma

    Your official diploma is an original and unique document that is only printed and delivered once. We take great care of the edit process of your diploma to make sure all information is filled in correct and complete. This is the main reason why your diploma is not available the week after the deliberation.

    Bachelor graduates can collect their bachelor diploma as of November 2020 at the faculty secretariat. Bring your proof of identity or prepare a power of attorney in case you delegate this to someone else.

    Master graduates can collect their master diploma on the Graduation Ceremony December 12th, 2020, or in the aftermath of this event at the faculty secretariat. Bring your proof of identity or prepare a power of attorney in case you delegate this to someone else. In case you should have moved outside Belgium we can deliver it through postal services - then it's best that send us an e-mail with your current address.

    Scroll down for important information on internships: forms and contact persons.

    Master thesis

    What is more exciting and intimidating than having to write a small book at the end of your studies? But before you start, make sure to register for the thesis on the Student Selfservice and in Mathis, our Master Thesis Information System.

    Checklist

    1. Register for your thesis on the Student Selfservice
    2. Choose and confirm your topic in the Master Thesis Information System (Mathis)
    3. Hand in before the deadline
    4. Attention: if you wish to graduate early by handing in your thesis in December, it is best to inform yourself via this website on all (administrative) steps

    Every master thesis student will be informed in time about Mathis and the procedures to follow. For more information, you can contact the Mathis co-ordinator.

    Plagiarism

    Please read the rules regarding plagiarism carefully. Every student handing in a paper or master's thesis agrees to comply with the rules in force.

    The Dean of the faculty emphasises that sanctions will be applied in every case of plagiarism, which could include exclusion from all examination sessions of the ongoing academic year!

    Confidentiality and embargo

    If your research project calls for a specific confidentiality agreement between a company, you as a student-researcher, and the VUB, you can use this template document.

    You can request for an embargo to prevent that the full text (including confidential information) becomes public: if the request is approved, it will only be sent to supervisor and assessor(s). Use this template document (download and complete it digitally) to request for an embargo.

    INTERNSHIP

    It is only possible to make an internship agreement between the student, the external firm and the university, if the internship is part of an academic course in your study curriculum. Voluntary internships are no longer supported by the faculty.

    Students in Communication Studies

    Workflow:

    1. Read the course content sheet of your internship course, to find out how and whom to contact to discuss your internship

    2. Download and complete the internship agreement template >> CLICK HERE TO ACCESS THE TEMPLATE (use Adobe Reader to open and complete)

    3. Have it signed by all parties (you and the external "internship provider")

    4. Send the agreement to your VUB Internship coordinator: 

    --

    You find an overview of internship options on this website and on the vub jobteaser website (sign in required)

    Students in Social Sciences and Political Science: European and International Governance can not make an internship agreement, since this makes no part of the curriculum.

    Students of Solvay Business School

    Workflow:

    1. Read the procedure on the flow and details

    2. Make good arrangements via the internship form with your internship coordinator > mail to internship.business@vub.be

    3. Download and complete the internship agreement (use adobe reader)

    4. Send the pdf to your internship coordinator,  who will launch a sign-by-all-parties flow using Adobe Sign.

    --

    You find an overview of internship options on this website and on the vub jobteaser website (sign in required)

    Students in Business Economics and Management can not make an internship agreement, since this makes no part of the curriculum.

    Internship flow and details


    for students in International Business and Business&Technology

    Read the procedure

    Practical projects


    for students in International Business and Business & Technology

    Check the presentation

    Internship form


    for students in International Business and Business&Technology

    Download form

    Internship agreement


    use adobe reader to complete

    Download

    Students at the Brussels Diplomatic Academy

    Students enrolled in one of the three Postgraduate programmes organized by the BDA, have the option to select the elective "Professional Experience: internship" on 12 ECTS or 18 ECTS (depending on the programme).

    DOWNLOAD THE INTERNSHIP AGREEMENT

    Complete the pdf using adobe reader and send it to the your VUB Internship coordinator: Gunter Gaublomme 

    UPDATE: we close all our secretariats physically but keep (tele-)working and therefore reachable by mail via faces@vub.be

    Follow the latest updates on the corona virus here

    Faculty secretariat

    Feel free to drop by the secretariat with all your questions.

    Are you unable to visit us during our opening hours? Just give us a call or send an e-mail and we will look for a convenient moment.

    Pleinlaan 5, 3rd floor

    02 614 83 83 and faces@vub.be

    DEPARTMENT SECRETARIATS

    The place where students should hand in papers and their master's thesis.

    SECRETARIAT solvay business school
    PLEINLAAN 5, 4th floor, Room PL5.4.20

    phone number
    0032 2 614 83 81

    e-mail address
    faces@vub.be
    !!!
    Opening hours

    Monday - Friday
    9am-12am and 1pm - 4pm
    SECRETARIAT SOCIAL SCIENCES
    Pleinlaan 9, 4th floor, room PL9.4.G51

    Phone number
    0032 2 614 86 00

    Email
    faces@vub.ac.be
    !!!
    Opening hours

    Monday - Friday
    8am-12am and 1pm-4pm

    Who is who

    Looking for the name of the dean or the names of the representatives?