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    Bachelor or master graduates can pick up their diploma at the faculty secretariat from November 15th, 2020.


    Your graduation certificate will be sent to you during summer

    How will classes be organized next year?


    the most frequently asked question

    Read the official statement

    The secretariat remains closed during the exam period. Get in touch by mail via faces@vub.be

    Follow the latest updates on "back to campus"

    REGULATIONS

      

    Forms

    ***

    ORIENTATION SELECTION

    EXAMS

    MASTER'S THESIS

    INTERNSHIP

    EXCEPTIONAL REQUEST

    Your study path

    By default you study the programme following the standard track. Some students choose to design the study trajectory themself. If you leave the standard study track, we advise you to contact your LEARNING PATH COUNSELOR who can inform, advise, and guide you.

    Keep track of the full picture, and the options

    When designing your study path, it is important to keep in mind the pre- and co-requisites, the spreading possibilities, and the programme overview. All information can be found below, next to your study programme.

    Request for an exception on regulations

    You can hand in a request by filling out this form

    The learning path counsellor will deliver your request to the Dean who will take the final decision.
    What possible requests for exceptions are there?

    1. Pre- en corequisites (you want to overrule the requirements for a course)
    2. Combine study programmes (you want to combine a bachelor or bridging programme with a master programme)
    3. Enroll for the programme after the deadline
    4. (De)register for courses after the deadline of October 15 (first semester and year courses)
    5. (De)register for courses after the deadline of February 28
    6. Exceed the maximum amount of 66 ECTS-credits

    Pre- and Co-requisites

    In order to be able to register for some courses, you need to meet certain enrolment requirements first. These requirements can be either pre- or co-requisites (see above).

    A pre-requisite is a course that you must have completed before being able to enrol in a subsequent course, and which indicates that you master the competencies attributed to it.

    A co-requisite is a course that, in case if you have not completed it yet, you must enrol in together with a subsequent course.

    Exemptions

    You can apply for an exemption for a course on condition that you obtained a credit certificate for a course with identical or similar content.

    You may only hand in one request per programme each academic year.

    SUBMIT YOUR REQUEST BY E-MAIL TO FACES@VUB.BE

    You can apply for an exemption for one or more courses on the basis of previously obtained credits. In order to do this, you need to submit an application form digitally by e-mail to faces@vub.be. Use as subject of your e-mail "Exemption request 2020 + your full name". Make sure your file is attached as 'one merged document' containing the three chapters (explained below).

    The submission of your application happens through one of the forms below. A complete exemption request consists of three chapters that are clearly separated by a new title page or tabs. You find all the information in our guidelines.

    Please read this information carefully. Only a complete request that has been submitted DIGITALLY on time will be processed. You can ignore "rule 11" on the outdated submission procedure - we no longer ask you to submit your file in person (!!) and ignore p2 on "supplies and title page".

    SEND YOUR REQUEST WITH A COMPLETE FILE AS ONE ATTACHMENT BY E-MAIL TO faces@vub.be BEFORE THE DEADLINE

     

    Forms for academic year 2020-2021

    Social Sciences

    Communication Studies

    Political Science: European and International Governance

    Bachelor in Social Sciences
     

    Solvay Business School

    Business Economics

    Business & Technology

    International Business

    Management
     

    You find the exemption forms for our Dutch-language programmes here.

    More information on your diploma and the graduation ceremony >> on the bottom of this page

    Exams

    General data, exam schedules and what to do in case of a force majeure.

    Exam Schedules 2nd session

    In accordance with the faculty teaching and examination regulations the standard study path is taken as a basis for the exam schedules.

    If you did not pass, you are automatically referred to the 2nd examination session  where you must retake all the examinations you failed (i.e. with a score of less than 10/20) this academic year.

    Via the link below you can consult the FINAL exam schedules for the second examination session

    >> Exam schedules 2nd examination session (August-September 2020)

    Safety 

    At this moment and in the weeks to come the faculty is making practical arrangements with the central services of the VUB to organize the examinations on or off campus (both written and oral) in complete safety. We are paying particular attention to the measures relating to social distance and hygiene. More information will follow.

    Exam preparation contact options 2nd session

    During the summer study period, we no longer organise coordinated exam prep contact moments per course. Contact your teacher/assistant to find out if you can schedule a meeting in the run-up to your 2nd session exam.

    Good luck in the preparation of your exams and keep it safe!

    What about exams from home / exams on campus / off campus locations?

    How will it work?

    Second session general data

    The second examination session will officially run from Monday August 10th to Wednesday September 9th 2020. Examinations organized by our faculty will take place at the latest on Saturday September 5th. Examinations can take place on Sundays and on August 15th (Holiday). The proclamation (electronic publication of the exam results via self-service) is scheduled on Thursday evening September 10th 2020.

    • Master Thesis: deadline is August 3rd, 2020
    • Second exam session: from August 10th, 2020 until September 5th, 2020 included

    What to do in case of force majeure (illness, death of a relative, etc.)?

    1. First, fill in the 'force majeure' form
    2. Send the completed form via email to faces@vub.be (faculty secretariat) on the day of the first exam concerned at the latest (!). Do not inform nor contact the lecturer concerned - this will be taken care of by a colleague from the faculty secretariat.
    3. Provide the faculty secretariat with a valid proof of force majeure (medical certificate, obituary notice,...) via email or by handing it in at the Faculty Secretariat (PL5.3.07) three calendar days after the first day of the force majeur period at the latest (!)
    4. Only students who are legitimately absent for at least four consecutive days (or in case of death of a relative) can request for a rescheduled examination chance. All other students who are legitimately absent for a shorter period, will receive the official exam mark "Legitimately absent" and are referred to second session exam.

    For the sake of completeness, please read Art. 111 and Art. 112 of the Teaching and Exam regulations.

    Important!

    Please be aware that this form is not meant to resolve problems relating to coinciding exams

    What to do if you cannot take part in second session exams on campus?

    The force majeure form below must only be filled in if you are unable to take a second session exam on campus for medical reasons and this has been confirmed by a physician.

    1.  Fill in the force majeure form;

    2.  Send the completed form, signed by a physician, by e-mail as soon as possible and the latest on August 10th, 2020 (!) to faces@vub.be (faculty secretariat).

    If you cannot return to Belgium because of Covid-19 and you have exams on campus in the second exam period (August 10th till September 9th), you can submit a request to take these exams remotely.

    Use this online form to check if the exam is organized on campus and submit it to us before Monday July 13th. A proof of your return is required if you have not already provided us with one for the June exam period. 

    The faculty will review your request and contact you if they have any further questions. Without any notice to the contrary, your request is accepted and forwarded to the professor(s) of the course(s). The professor will contact you by e-mail before the start of the second exam period.

    Examination overlap

    The examination overlap* must be reported to the faculty secretariat via faces@vub.be and to the lecturer(s) concerned. The dean decides, together with the lecturer(s) concerned, if an alternative examination can be organized.

    • First examination period of the first session: at the latest on December 1st, 2019
    • Second examination period of the first session: at the latest on May 1st, 2020
    • Second session: at the latest on July 27th, 2020

    * The definition of examination overlap: examinations that take place on the same day at the same time. An examination before noon and one in the afternoon on the same day is not considered overlap.

    GRADUATION

    You can graduate on three different dates during one academic year: January (early graduation), July (1st session) or September (2nd session).

    Graduation ceremony

    When you graduate you will receive a graduation certificate via the student administration in the weeks after the deliberation date (exact dates are listed on top of this page). This certificate is valid as official statement of your graduation until we hand over your official diploma later this year. Make sure your current home address is up to date in Student Self Service, as the certificate will be sent by postal mail to the address as stated on your student profile.

    The faculty is currently working on a safe and feasible alternative to the traditional graduation ceremony, taking into account current and future COVID-19 precautions. We will keep all graduate Master's students informed as soon as more news is available. Therefore, keep an eye on your VUB-mail for a while.

    Your official diploma

    Your official diploma is an original and unique document that is only printed and delivered once. We take great care of the edit process of your diploma to make sure all information is filled in correctly and completely. This is the main reason why your diploma is not available the week after the deliberation.

    As a graduate bachelor or master student, you can pick up your diploma at the faculty secretariat from November 15th, 2020. We will inform you personally (by e-mail on your VUBmail address) if your diploma would be available at a sooner date.

    Bring your proof of identity or prepare a power of attorney in case you delegate this to someone else. In case you should have moved outside Belgium we can deliver it through postal services - it is advised that you send us an e-mail with your current address abroad and a contact phone number.

    Scroll down for important information on internships: forms and contact persons.

    Masterthesis

    The icing on your cake

    Your administrative checklist

    1. Register for your thesis course via Student Selfservice
    2. Choose and confirm your topic in the Master Thesis Information System (Mathis)
    3. Every master thesis student will be informed in time about Mathis and the procedures to follow. For more information, you can contact the Mathis co-ordinator.
    4. Hand in before the deadline
    5. Attention: if you wish to graduate early by handing in your thesis in December, it is best to inform yourself via this website on all (administrative) step

    Plagiarism

    Please read the rules regarding plagiarism carefully. Every student handing in a paper or master's thesis agrees to comply with the rules in force.

    The Dean of the faculty emphasises that sanctions will be applied in every case of plagiarism, which could include exclusion from all examination sessions of the ongoing academic year!

    Confidentiality and embargo

    If your research project calls for a specific confidentiality agreement between a company, you as a student-researcher, and the VUB, you can use this template document.

    You can request for an embargo to prevent that the full text (including confidential information) becomes public: if the request is approved, it will only be sent to supervisor and assessor(s). Use this template document (download and complete it digitally) to request for an embargo.

    INTERNSHIP

    It is only possible to make an internship agreement between the student, the external firm and the university, if the internship is part of an academic course in your study curriculum. Voluntary internships are no longer supported by the faculty.

    Students in Communication Studies

    Workflow:

    1. Read the course content sheet of your internship course, to find out how and whom to contact to discuss your internship

    2. Download and complete the internship agreement template >> CLICK HERE TO ACCESS THE TEMPLATE (use Adobe Reader to open and complete)

    3. Have it signed by all parties (you and the external "internship provider")

    4. Send the agreement to your VUB Internship coordinator: 

    --

    You find an overview of internship options on this website and on the vub jobteaser website (sign in required)

    Students in Social Sciences and Political Science: European and International Governance can not make an internship agreement, since this makes no part of the curriculum.

    Students of Solvay Business School

    Workflow:

    1. Read the procedure on the flow and details

    2. Make good arrangements via the internship form with your internship coordinator > mail to internship.business@vub.be

    3. Download and complete the internship agreement (use adobe reader)

    4. Send the pdf to your internship coordinator,  who will launch a sign-by-all-parties flow using Adobe Sign.

    --

    You find an overview of internship options on this website and on the vub jobteaser website (sign in required)

    Students in Business Economics and Management can not make an internship agreement, since this makes no part of the curriculum.

    Internship flow and details


    for students in International Business and Business&Technology

    Read the procedure

    Practical projects


    for students in International Business and Business & Technology

    Check the presentation

    Internship form


    for students in International Business and Business&Technology

    Download form

    Internship agreement


    use adobe reader to complete

    Download

    Students at the Brussels Diplomatic Academy

    Students enrolled in one of the three Postgraduate programmes organized by the BDA, have the option to select the elective "Professional Experience: internship" on 12 ECTS or 18 ECTS (depending on the programme).

    DOWNLOAD THE INTERNSHIP AGREEMENT

    Complete the pdf using adobe reader and send it to the your VUB Internship coordinator: Gunter Gaublomme 

    UPDATE: we close all our secretariats physically but keep (tele-)working and therefore reachable by mail via faces@vub.be

    Follow the latest updates on the corona virus here

    Faculty secretariat

    Feel free to drop by the secretariat with all your questions.

    Are you unable to visit us during our opening hours? Just give us a call or send an e-mail and we will look for a convenient moment.

    Pleinlaan 5, 3rd floor

    02 614 83 83 and faces@vub.be

    DEPARTMENT SECRETARIATS

    The place where students should hand in papers and their master's thesis.

    SECRETARIAT solvay business school
    PLEINLAAN 5, 4th floor, Room PL5.4.20

    phone number
    0032 2 614 83 81

    e-mail address
    faces@vub.be
    !!!
    Opening hours

    Monday - Friday
    9am-12am and 1pm - 4pm
    SECRETARIAT SOCIAL SCIENCES
    Pleinlaan 9, 4th floor, room PL9.4.G51

    Phone number
    0032 2 614 86 00

    Email
    faces@vub.ac.be
    !!!
    Opening hours

    Monday - Friday
    8am-12am and 1pm-4pm

    Who is who

    Looking for the name of the dean or the names of the representatives?