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    Deadlines
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    After enrolment on campus register your courses
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    You register for your courses in the Student Self Service.

     

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    Deadlines for course registration
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    • for 1st semester and year courses: 15 October 2018
    • for 2nd semester courses: 28 February 2019

    ! After these deadlines you will need the explicit permission of your faculty dean.

    If you are likely to miss the deadline due to a technical malfunction, do log in time your issue per email.

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    Your learning path counselor can help you with composing your year programme.
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    After the deadline only with permission of the dean
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    After the deadline, the dean decides whether or not you can still add or cancel courses.

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    How to request the consent of the dean
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    How to request the permission of the dean in order to change your programme, varies per faculty. You can find an overview below.

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    Carefully follow the procedure of your faculty for your exception request.
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    Who registers?
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    Do you need to register your courses yourself?
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    Students are required to register their own courses to be able to participate in the exams. Most students are responsible for registering themselves, although there are a few lucky exceptions.

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    Find out whether you yourself must register your courses
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    You register yourself

    • students with a diploma contract

    The faculty registers

    • students with a credit contract
    • students with an exam contract
    • outgoing exchange students of some faculties
    • incoming exchange students
    • guest students

    The Researcher Training & Development Office registers

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    Only your study programme in the Student SelfService is official. Make sure that it is correct. Synchronization with learning platform Canvas occurs automatically.
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    How to register?
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    How to register courses?
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    The course registration consists of ten steps. Click on a step to see the explanation with screenshot (s).

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    Course registration in 10 steps
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    Tip: Open two tabs in your browser or use two frames next to each other: the Student SelfService and this step-by-step guide.
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    How to make changes?
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    Would you like to cancel courses or take extra/other courses? Via the buttons below more information is at your disposal.

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    Errors and issues
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    Do you get an error while registering your courses?
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    Often there is a very logical reason why the system does not allow you to register a certain course.

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    Pre- and co-requisites: the set up of a study programme
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    The system will automatically hold you from registering more than 66 credits. A full-time programme is already 60 credits, and only through your learning path counselor you can ask to take up more credits.

    In addition, a study programme is structured according to a certain logic, with 'pre- and co-requisites'. Some courses can only be registered if you simultaneously take up other courses too, or if you have already completed others successfully. Do read carefully the error message to understand why the Student SelfService automatically prevents you from registering a certain course.

    If you should be able to register a particular course, and the system still does not allow you to do so, then there is a possible technical error in the system.

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    Only through your learning path counselor can you request an exception for the built-in parameters of the study programme.
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    Exemptions
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    How to apply for exemptions and what about registering the courses concerned?
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    You can apply for an exemption for a course if you obtained a credit certificate for a course with identical or similar content. The exemptions of course need to be incorporated in your study programme.

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    How to apply for an exemption?
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    You can apply for an exemption for a course on the basis of Previously Acquired Qualifications (PAQs) if you obtained a credit certificate for a course with identical or similar content (either at the Vrije Universiteit Brussel or not).

    At certain faculties exemptions can be applied for at both the beginning of the first and the second semester. At other faculties you can only submit one exemption file, per programme, per academic year. Take a good look at the rules that apply to your faculty to prevent disappointments.

    You will find the procedures and the exemption request forms at your faculty website. The form always indicates the deadlines and the place where you have to submit the form.

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    Attention! For some faculties you must register the course for which you applied for an exemption. At other faculties that is not the case. Check the bottom of this page to see what applies to your faculty.
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    What about course registration in case of an exemption?
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    You have applied for and/or obtained an exemption? In that case have a look at the information below on how to deal with the exemption when it comes to registering your courses in the Student SelfService.

    • Arts and Philosophy
      • Waiting for the decision for the exemption?
        The student registers the course in the Student SelfService. The exemption will be registered once granted.
      • The exemption has already been granted?
        The student does not have to register the course. The exemption will be registered as soon as possible.
    • Social Sciences and Solvay Business School
      The student registers the course in the Student SelfService. The exemption will be registered afterwards.
    • Engineering
      The student registers the course in the Student SelfService. The exemption will be registered afterwards.
    • Law and Criminology
      • Waiting for the decision for the exemption?
        The student registers the course in the Student SelfService. The exemption will be registered once granted.
      • The exemption has already been granted?
        The student does not have to register the course. The exemption will be registered as soon as possible.
    • Medicine and Pharmacy
      The learning path counselor registers the exemption, the student does not have to register the course.
    • Interfacultair Departement Lerarenopleiding (Specific Teacher Education)
      The exemption is registered by the IDLO, the student does not have to register the course. Contact IDLO@vub.ac.be immediately if you have problems registering your other courses.
    • Physical Education and Physiotherapy
      The student registers the course in the Student SelfService. The exemption will be registered afterwards.
    • Psychology and Educational Sciences
      • Waiting for the decision for the exemption?
        The student registers the course in the Student SelfService. The exemption will be registered once granted.
      • The exemption has already been granted?
        The student does not have to register the course. The exemption will be registered as soon as possible.
    • Sciences and Bioengineering Sciences
      The student registers the course in the Student SelfService. The exemption will be registered afterwards.
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    Learning account, study effiency, child benefit and scholarships
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    The impact of course registration
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    What impact does the registration of courses have on your learning account, study effiency and child benefit and scholarship?

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    Learning account
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    The number of credits that you register for is deducted from your available learning account when enrolling in a initial bachelor’s or initial master’s programme or credit contract in Flanders.

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    Study effiency
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    As a student of the Vrije Universiteit Brussel we expect you to obtain credits for at least 60% of the credits taken up each academic year.

    In case you do not meet these regulations, the examiners meeting will impose you with binding conditions at the end of the academic year or will refuse your re-enrolment in the same programme.  If your study efficiency doesn’t live up to the binding conditions, the examination board will refuse your re-enrolment in the same programme.

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    Child benefits and scholarship
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    Do check with the local authority for your child benefits and your scholarship of the Flemish community to know the requirements to be and remain eligible for this financial support.

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    Need help?
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    NEED HELP?
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    If you need help in course registration, organising your programme or studying, do not hesitate to contact!

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    Introduction
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    Discuss study progress and exam results
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    Compose year programme
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    Questions about and problems with the course registration
    English
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    Course Registration